EHS ADMIN

*****EHS Admin Mandarin Bilingual ****

The purpose of the EH&S Administrative Assistant is to assist the EHS Manager and staff with activities associated with company and EHS programs with a passion for improving health and safety culture and maintaining regulatory compliance.

Essential Job Functions/Responsibilities :

• Preferred Mandarin/English Speaking Only**
• Schedule and chair essential EHS related meetings. Take notes and follow up as required.
• Manage internal (facility) environmental health and safety audit schedules, compile data and results, maintain spreadsheets and graphs, issue reports, etc.
• Plan, conduct, administer facility Environmental Health and Safety training. Maintain related training documentations and records.
• Maintain EHS program documentation, e.g., policies, procedures, and manuals
• Review, track, file and enter work orders related to safety audits, investigations, corrective actions, etc.
• Update the Incident Log with all safety incidents, near misses, and accidents
• Manage safety audit checklists
• Perform behavior-based safety observations on employees
• Maintain filing system to document compliance
• Assist with reception; meet and greet customers, vendors, guests
• Conduct Site Specific training with all vendors, contractors, prospective employees, etc.
• Select, order, distribute and maintain PPE. Manage visitor PPE before and after visits
• Scan and electronically file EH&S documentation
• Prepare safety new hire packets

Required Education, Experience, and Skills:

• High school diploma or general education degree (GED); 2-year degree (or higher) in related field is desired
• One to three years of experience and/or training associated with EHS; or equivalent combination of education and experience.
• Knowledge of MS Word, Excel and Outlook as well as a familiarity with working on other Microsoft Office products.
• Prior experience working with EHS auditing software programs is desired.
• The ability to work with a high degree of independence.
• The ability to communicate clearly and effectively (written and verbal).
• The ability to maintain sensitive information confidentially and privately, e.g., to comply with HIPPA
• The ability to work in a fast-paced environment (multi-tasking skills a must).
• Good attention to quality and detail with a high-level accuracy
• Ability to schedule, manage time efficiently, and effectively drive results.
• Self-motivated and self-directed.
• Ability to work cooperatively within a team environment.

Physical Demands

• Occasionally required to reach with hands and arms
• Must be able to work in varying temperatures for short duration exposures
• Occasionally having to lift 25 lbs. or less
• Remain in a sitting position for extended periods of time
• View a computer screen for extended periods of time
• Hear average or normal conversations and receive ordinary information
• Vision abilities include close, distance, peripheral, depth perception and ability to adjust focus
• Speaking abilities to frequently convey detailed or important instructions or ideas accurately, loudly or quickly
• Repetitive motion movements using wrists, hands/ or fingers

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