Office Manager

Job Description

Job Description

About Alta E&I

Alta E&I is a leading Environmental and Infrastructure Engineering firm committed to delivering innovative and sustainable solutions. We specialize in a range of services from civil and geotechnical engineering to environmental compliance, dedicated to improving communities and infrastructure with cutting-edge technology and expertise.

Position Overview:

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our Environmental business unit and support key business functions. This role will be responsible for managing administrative tasks, overseeing financial processes, assisting with proposal writing, and maintaining budgets to ensure efficiency and productivity within the organization.

The ideal candidate is a proactive problem-solver with experience in business administration, accounting, and office operations.

Key Responsibilities:

• Manage office operations, ensuring smooth day-to-day functionality and optimizing workflows.
• Handle accounts payable/receivable, reconcile financial statements, process payroll, and manage expense tracking.
• Draft, edit, and review proposals, contracts, and business documents to support company initiatives.
• Develop and monitor budgets, track expenditures, and provide financial insights to leadership.
• Oversee vendor relationships, negotiate contracts, and manage office supplies and services.
• Identify and implement office efficiencies, technology solutions, and best practices.
• Ensure adherence to company policies, maintain accurate records, and support regulatory compliance.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field (or equivalent experience).
• 3+ years of experience in office management, administration, or a similar role.
• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong writing and communication skills, with experience drafting business proposals or reports.
• Excellent organizational and problem-solving abilities.
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Experience with budgeting, financial planning, and contract negotiations is a plus.

Why Join Alta E&I?

Welcome to Alta E&I! Alta E&I is a leader and client full-service Engineering, Surveying, Material Company, and Environmental company. We have partnered with the most reputable and knowledgeable architects, developers, building contractors, institutions, and government agencies. Alta provides performance driven solutions throughout the asset life cycle, from concept to decommissioning. These projects have primarily been in the Phoenix and Tucson metropolitan areas but have included other locations in the State of Arizona. Alta Southwest is one of the fastest growing premier Engineering company is the state. We strive to be the best technical services company to work with, work for and invest in! Join us and gain a career through training that promotes additional certifications allowing you to become a skilled worker in the industry.

Benefits:

As an Alta E&I employee you will receive the opportunity to enroll in our company sponsored benefits (medical, dental, vision, life, long term disability) and 401k plan. You will also receive 7 paid company holidays and accrue up to 10 paid days off. We pay for employee earned certifications, which include immediate pay increases. Join us and get a career!