Accounts Payable Specialist

Summary:

  This position compiles, classifies, verifies, and maintains data and payments related to accounts payable at volumes equivalent of a mid-size manufacturer. The position is also responsible for managing all communications related to accounts payable, both internally and externally.

  Essential Duties and Responsibilities include the following, other duties may be assigned:

• Receive vendor invoices daily and match packing slips and purchase orders. 


• Voucher invoices into ERP system.


• Initiate and process the weekly allocation process by which we generate payments to vendors.


• Process all credit card payments to vendors on a weekly basis.


• Manage all AP communications within the inbox, including communication with all levels of management for routing of approvals and issues.


• Overseeing the AP side of vendor relationship management.


• Maintain vendor terms and information in ERP system.


• Ensure that accounts payable records are stored and organized in an accurate and consistent manner.


• Research and process vendor returns.


• Review and reconcile the unvouchered receipts and research vendor discrepancies.


• Resolve price and quantity discrepancies by working with the Purchasing and Material Handling departments.

Competencies:

To perform this job successfully, an individual should demonstrate the following competencies: 

• Analytical - Collect and research data; use intuition and experience to complement data.


• Problem Solving - Identify and resolve problems in a timely manner; gather and analyze information skillfully; works well in group problem solving situations.


• Technical Skills - Pursue training and development opportunities; strive to continuously build knowledge and skills.


• Customer Service - Respond to requests for service and assistance from internal and external customers.


• Communications - Listen and clarify; respond well to questions. Present numerical data effectively; able to read and interpret written information. 


• Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values and follows Company policies and procedures.


• Adaptability - Manage competing demands; able to deal with frequent change, delays, or unexpected events.


• Dependability - Is consistently at work and on time. Follow instructions, respond to management direction; take responsibility for own actions.


• Planning/Organizing - Prioritize and plan work activities; use time efficiently.


• Quality - Demonstrate accuracy and thoroughness; monitor own work to ensure quality.

  Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

  Previous experience in accounts payable or accounting roles is preferred, but no experience is required.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. 

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Computer Skills:

To perform this job successfully, an individual must have substantial knowledge of an integrated accounting and manufacturing information system. Also requires expert skills in MS Excel, and working knowledge of MS Word and MS PowerPoint. Fourth Shift, Infor LN, UKG, and ADP system experience preferred.

Certificates and Licenses:

No certifications or licenses required.

Supervisory Responsibilities:

N/A

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers to handle or feel, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

What We Offer:

• Benefits eligibility starts on your first day as a full-time employee at Universal Avionics.


• Medical insurance (multiple plan options, including low-deductible PPO)


• Preventive care covered at 100%


• Affordable copays for doctor visits, urgent care, and prescriptions


• Teladoc virtual care access


• Vision coverage through VSP (includes exams, frames, and lenses)


• Dental insurance (covers preventive, basic, and major services)


• 401(k) with immediate safe harbor match (100% match on up to 4% of pay after 60 days)


• 9/80 work schedule option – every other Friday off


• Vacation, sick time, and 14 paid holidays (including a week in December)


• Tuition reimbursement


• Gym reimbursement


• Wellness programs:
  
  
  
  • Vitality (earn rewards for healthy habits)
  
  
  • One Pass Select (discounted access to gyms, fitness apps, and more)
  
  
  • Travel assistance and employee discounts
  
  


• Employee Assistance Program (EAP) and emotional wellness support:
  
  
  
  • Up to 3 free counseling visits per issue/year through Reliance Matrix
  
  
  • Up to 6 free counseling sessions per issue/year through Health Advocate
  
  
  • Includes mental health, financial, legal, work-life, medical navigation, and life coaching support
  
  


• And more!

  Why You’ll Love Working Here:

• Universal Avionics offers the best of both worlds: the close-knit, agile culture of a mid-sized company, with the resources and global impact of our parent company, Elbit Systems.


• Our team is driven by purpose, innovation, and a shared passion for aviation safety.


• Here's what makes our work environment thrive:


• A collaborative, supportive team of skilled professionals and mentors


• Groundbreaking projects that shape the future of avionics technology


• A company culture that promotes innovation, career growth, and continuous learning


• Meaningful work that impacts air travel safety around the world


• A strong work-life balance, including a 9/80 schedule option

  To learn more about Universal Avionics, visit:

  Universal Avionics’ products and technology are subject to U.S. export laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). As part of our compliance process, we inquire about work authorization and citizenship status to ensure alignment with these regulations.