Office Administrative Assistant / Print Shop Assistant

Job Description

Job Description

Gila Monster Printing is hiring an Office Administrative Assistant to support several related family-owned businesses.

This is not a receptionist position where you only answer phones or wait for customers to come in. It is an all-inclusive office job. Your assignments will change depending on what needs to be completed for the businesses that day.

You may be updating spreadsheets in the morning, organizing documents after lunch, collecting a customer payment, following up with a vendor, and then helping package or check a printing order.

Daily Responsibilities

• Answer phones and take complete, accurate messages
• Monitor and respond to routine emails
• Enter and update information in Word, Excel, and online systems
• Scan, rename, save, and organize electronic documents
• Maintain physical files and locate paperwork when requested
• Review documents for missing or incorrect information
• Schedule appointments and create deadline reminders
• Greet customers and assist with basic questions
• Prepare invoices, accept payments, and issue receipts
• Track office and production supplies
• Contact vendors and follow up on service requests
• Assist with copying, printing, cutting, binding, packaging, and other basic production work
• Check print orders for the correct customer, quantity, size, and spelling
• Keep information for each business organized and properly separated
• Complete other office and production work as needed

This Position Is a Good Fit for Someone Who

• Comes to work on time and ready to work
• Follows instructions from beginning to end
• Checks their work before submitting it
• Can move to the next assignment without needing constant reminders
• Writes down procedures and remembers how to complete recurring tasks
• Can handle several types of work without mixing up information
• Is comfortable speaking with customers by phone, email, and in person
• Can use basic Microsoft Word and Excel
• Is willing to learn new systems and basic print equipment
• Understands that working for a small business sometimes means helping wherever work needs to be completed

Office or customer-service experience is preferred, but we will train the right person. Dependability, accuracy, willingness to learn, and a genuine interest in working are more important than having a long list of previous job titles.

Fun, exciting, yet family like working environment. If you want be bored and learn new things everyday, we are the company for you

Company Description

Fun, exciting, yet family like working environment. If you want be bored and learn new things everyday, we are the company for you