Data Coordinator

Summary

Western Arizona Council of Governments (WACOG) recognizes and appreciates the strengths of our workforce. We strive to provide a professional and supportive environment where employees can achieve their career goals. The WACOG workforce is encouraged to focus on their strengths and abilities to reach their full potential.


WACOG is the Head Start Grantee for Mohave, La Paz and Yuma Counties. Our programs focus on school readiness for all children and families. As a leader in quality early childhood programs in the area, WACOG is a champion of developmentally appropriate practices.

Under direct supervisor, manage data entry, access, and integrity at a foundational level for Head Start internal and external programmatic needs exhibiting high accuracy, efficiency, and compliance of the policies and regulations of Federal, State and Agency.

Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

1. Collect and enter data within relevant software programs such as ChildPlus and Excel.
2. Ensure program data is collected, accurate, analyzed and disseminated to all appropriate staff and partner agencies.
3. Extract data and compile into reports in an organized and functional layout.
4. Assist in the implementation of new software as it relates to this position.
5. Ensure data integrity and maintenance of records for future use and audit.
6. Reconcile data used for funding.
7. Respond to inquiries about data in a timely manner.
8. Send daily, time sensitive, attendance messages to Head Start parents when a child is unexpectedly absent. Monitor alerts and ensure all families are receiving alerts.
9. Manage Head Start waitlist, coordinate with other Program staff to identify children for priority enrollment.
10. Assist with the revision and updates of program data and/or information systems; policies and procedures to ensure compliance with Federal, State and local requirements.
11. Assist with determining program design, options, recruitment efforts, enrollment guidelines and boundaries, and for program planning and continuous improvement.
12. Manage program data software systems for the Head Start program, working in collaboration with program staff for verification of data and program reports. Current data systems include: Program Information Reports (PIR), ChildPlus net, My Teaching Strategies, and other data tracking systems as identified.
13. Assist with recruitment materials, annual reports, educational flyers, parent handbook, My Teaching Strategies (MTS) training materials and other related presentation materials.
14. Train program staff on relevant electronic processing such as iPad attendance with ChildPlus App.
15. Develop and monitor data tracking tools relative to Head Start program requirements, legislation, public policy and program outcomes.
16. Lead, coordinate, or participate in program wide projects as assigned.
17. Work as an active member of the WACOG and Head Start support Team to facilitate, foster and support communication and teamwork within the tri-county service area in order to achieve the organization’s mission and goals. This includes communicating and promoting the Head Start philosophy, mission and goals to community, staff and parents.
18. Maintain reliable and predictable attendance; work outside of standard business hours as needed.
19. Utilize reliable and predictable attendance; work outside of standard business hours as needed.
20. Perform other duties as necessary to carry out the administrative/ programmatic goals and objectives of WAGOG and/or department.

Requirements

REQUIRED EDUCATION AND EXPERIENCE
High School Diploma/GED and two year’s work experience in an office setting performing duties relevant to this position, or
One year in an office setting, and a higher learning certificate/coursework relevant to this position

PREFERRED EDUCATION AND EXPERIENCE
Associates Degree related to position
Professional data entry, analysis, and experience with a non-profit or government agency

OTHER REQUIREMENTS
Current AZ DPS Fingerprint Clearance Card/ Criminal History Affidavit/Central Registry Background Check
Comfortable working in a fast-paced, high-energy environment
*Ability to secure and maintain a driver’s license valid in the state of Arizona, or an acceptable alternative means of transportation. May be required to drive an agency vehicle. Employees authorized to operate a private vehicle for WACOG business are required to carry liability insurance minimums. For purposes of vehicle insurance, minimum 21 years of age.
** Current Health Physical and TB Clearance WHEN incumbent is paid primarily (≥50%) out of Head Start department funds, allocations adjusted monthly

Nice To Haves

KNOWLEDGE/SKILLS/ABILITIES (KSAs) The individual who holds this position must be able to perform the essential duties and responsibilities satisfactorily. The KSAs listed below are representative of the knowledge, skills, and/or abilities needed for satisfactory performance.

· Proficiency in operating office equipment, office phone systems, Microsoft Windows System, and Microsoft Office applications including Excel, PowerPoint, Word, and Access.
· Must be able to input data accurately and identify error. Attention to detail is critical.
· Ability to identify problems, collect and analyze data, establish facts and trends, and recognize correlations.
· Ability to read, interpret, and apply a wide range of technical instructions and guidance materials.
· Strong interpersonal and communication skills, including the ability to communicate professionally, with focus on strong, effective listening skills.
· Ability to respond effectively to rapidly changing program needs, exercising sound judgment and effectively communicating with other team members.
· Knowledge of modern office methods, procedures, and practices.
· Ability to operate in alpha order filing systems and have strong organizational skills.
· Knowledge of, or demonstrated ability to learn, the regulations, procedures, and services of WACOG.
· Self-starter with the ability to work independently with supports.
· Interest and commitment to serving at-risk children and families.
. Ability to research solutions and utilize available resources to increase knowledge and skills


EOE/ADA

Benefits

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• Employee Assistance Program (EAP)