Full-Charge Bookkeeper/Office Manager

Job Description

Bookkeeper / Office Manager

Full-Time, 100% In-Office Position

Reports to: Executive Director

Summary of Position

Joyful Jobs is recruiting a Bookkeeper/Office Manager on behalf of the Electric League of Arizona. The Electric League of Arizona is a statewide non-profit trade association founded in 1960, representing approximately 200 companies committed to high standards of professionalism in the Electrical, HVACR, and Energy Management Industries. Our membership is made up of manufacturers, agents, distributors, wholesalers, dealers, contractors, engineers, facility managers, utilities, city inspectors, and associate members.

The Bookkeeper/Office Manager is responsible for managing the day-to-day accounting functions and select office operations, with an emphasis on bookkeeping (approximately 80% of the role). This position handles accounts payable/receivable, reconciliations, invoicing, payment processing, and financial reporting, while also overseeing office supply management, vendor relationships, and acting as an IT liaison with an outside vendor. The ideal candidate will have strong attention to detail, excellent Excel skills, and the ability to manage a high-volume, deadline-driven workload with accuracy.

Primary Responsibilities

Bookkeeping & Accounting (80%)

• Manage accounts payable and accounts receivable, ensuring accuracy and timeliness.

• Process utility files twice weekly through the database, Excel, and accounting system; generate checks; invoice utilities for reimbursements and fees.

• Process credit card payments and post transactions.

• Download and reconcile monthly bank statements.

• Upload issued checks to positive pay and monitor exception reports.

• Send monthly statements to vendors with outstanding receivables.

• Generate invoices for continuing education classes, newspaper advertisers, and other services.

• Maintain accurate accounting databases and records.

• Assist in preparing financial statements for Executive Director review (no month-end closing required at this time).

Office Management & Administrative Support (20%)

• Order and keep inventory of office supplies within budget, seeking cost-effective options.

• Coordinate with vendors or landlords for repairs or facility needs.

• Serve as liaison with external IT vendor for troubleshooting, upgrades, and system improvements.

Required Skills & Abilities

• Strong understanding of accounting principles, especially AP/AR and reconciliations.

• Excellent verbal and written communication skills.

• Advanced proficiency in Microsoft Excel; proficiency in Microsoft Office Suite required.

• Experience with accounting software (Sage Business Works a plus).

• Strong organizational skills, attention to detail, and ability to prioritize tasks.

• Analytical mindset with strong problem-solving skills.

• Ability to adapt to changing priorities and meet deadlines.

Qualifications

• Minimum 5 years of bookkeeping experience.

• Must successfully pass a background check.

• Bachelor’s degree preferred (accounting or related field ideal, but not required).

• Preferred: experience working in a small business or nonprofit environment.

Work Environment & Physical Demands

• 100% office-based, low to moderate noise level.

• Ability to sit for extended periods and operate a computer.

• Ability to sit for long periods throughout the workday.

• Manual dexterity and vision sufficient to operate a personal computer for extended periods without abnormal hand, wrist, or eye strain.

• Hearing sufficient to understand conversations in person and on the telephone.

• Specific vision abilities including close vision, distance vision, and the ability to adjust focus.

• Ability to lift and/or move up to 25–35 pounds.

• May occasionally require work outside regular hours.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation & Benefits

• Salary: $55,000 – $65,000 annually, depending on experience.

• Medical, dental, vision, life, and disability insurance – 100% employer-paid premiums for employee coverage.

• 401K and Roth IRA options - discretionary company match up to 3% possible and approved by the Board annually based on company financials.

• Paid time off:

  • 2 weeks PTO in the first two years; increases starting in year 3.

  • 40 hours sick time.

  • Generous holiday schedule plus birthday off after one year.

• Other perks:

  • Covered parking.

  • On-site U-Haul campus cafeteria with low-cost meals.

  • Casual dress code (no sweats or torn jeans).

  • Team-building activities and social events.

Note: The above job description is not an all-inclusive list of duties. Additional responsibilities may be assigned as needed to meet organizational goals.

Additional Information

All your information will be kept confidential according to EEO guidelines.