Office Coordinator

Job Title: Front Desk / Office Coordinator

Location: Phoenix, AZ

Compensation: $21–$23 per hour (temp-to-hire)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Industry : Event Services

Work Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Employment Type: Temp-to-hire, transitioning to permanent

Start Date: Immediate

Qualifications

• 1–3 years of administrative or reception experience

• High school diploma or higher

• Proficiency with Microsoft Office (Word, Excel, basic PowerPoint)

• Organized, dependable, and attentive to detail

• Ability to multitask and support multiple teams

• Enjoys staying busy and contributing wherever needed

• Positive, team-focused attitude without a “that’s not my job” mindset

• Nice to have: QuickBooks experience; comfort with basic Excel formulas

Job Description

Addison Group is seeking a Front Desk / Office Coordinator for our client in the event services industry. This role serves as the main point of contact for visitors and provides ongoing support to office operations and the accounting team. The ideal candidate is friendly, professional, and enjoys working in a collaborative, fast-paced environment. This position offers the opportunity to grow into different areas of the organization over time.

About Our Client

Our client is a well-established organization within the event services field, offering a family-oriented culture, strong employee tenure, and a supportive team environment. They foster collaboration through company activities, staff events, and a culture-focused atmosphere. Leadership is committed to recognizing strong performance and providing pathways for internal development.

Key Responsibilities

Front Desk & Visitor Support

• Welcome and assist guests, vendors, and staff

• Route calls and messages as needed

• Handle front-door activity and greet walk-ins

Office & Administrative Support

• Sort and distribute mail and manage package deliveries

• Track office supply levels and coordinate replenishment

• Maintain organized filing systems for vendors, customers, and internal documents

• Support general office upkeep, including light tidying of shared areas

Accounting & Data Support

• Provide light assistance with accounts payable/receivable tasks

• Enter data, update spreadsheets, and assist with insurance verification

• Maintain accurate information in internal databases

Technology & Document Coordination

• Assist with document preparation, formatting, and simple reporting

• Use Microsoft Office tools for administrative projects

Perks

• Supportive, tight-knit team environment

• Long employee tenure across departments

• Internal opportunities to explore other functions such as accounting or audio/visual

• Company activities, potlucks, and seasonal events

• Informal year-end bonus consideration

• PTO and sick time combined into one bucket (approx. two weeks in year one)

Additional Details

• One- to two-round interview process

• Good employment references required

• Client is available to interview during Thanksgiving week

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin1