Secretary II (Cultural Resources)

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DISTINGUISHING FEATURES OF THE CLASS:

The Secretary II performs skilled secretarial and general clerical work, which requires typing, filing and related activities. This position is distinguished from Secretary I by the more varied work assignments and the greater independence with which assignments are performed.

ESSENTIAL FUNCTIONS:

· Compose and type correspondence, documents, and reports of routine matters from clear copy or rough draft requiring knowledge of departmental operations and regulations using standardized formats.

· Sort, index, and file materials numerically, alphabetically or by some other predetermined classification according to established procedures.

· Retrieve/track files of information from manual and automated computer files.

· Answer varied inquiries, over the phone or in person, explaining departmental policies and procedures and resolving routine questions or problems independently.

· Act as a receptionist, greeting visitors, responding to phone inquiries and directing or routing to appropriate personnel.

· Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

· Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

· Knowledge of office practices, procedures, and equipment operations.

· Knowledge of proper business English, spelling, grammar, and basic arithmetic such as addition, subtraction, multiplication and division.

· Skill and ability in using office equipment (i.e., computer, copy machine, fax machine).

· Ability to follow written and verbal instructions.

· Ability to comprehend and make inferences from material written in the English language.

· Ability to learn job-related material primarily through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.

· Ability to understand and follow verbal and written instructions.

· Ability to maintain accurate records and prepare reports.

· Ability to establish and maintain effective working relationships with other employees, Community Officials and the public.

· Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

REQUIRED EDUCATION/EXPERIENCE:

High School diploma or GED and a minimum of two (2) yearsperforming general clerical duties in an office setting which includes office software and use of modern office equipment .

ADDITIONAL REQUIREMENT(S):

· Required to obtain a Tribal Operator's permit. Valid state driver's license with a current proof of driving record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be submitted with application and must not be more than 60 days old from the date of submission of the application

· Background check may be required. [Background checks are required for positions that involve regular contact with or control over Community Children in accordance with The Indian Child Protection and Family Violence Prevention Act, 25 U.S.C. Sections 3201 through 3210 and C.F.R. Part 63 and positions that have regular contact with the Elderly.]

BENEFITS:

The Gila River Indian Community offers a comprehensive benefits package, which includes; vacation, holiday, and sick leave as well as medical, dental, vision, life, short and long term disability benefits.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473) . The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin, Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River Indian Community is an Equal Opportunity Employer.

If you are claiming Preference in one or more of the following categories please attach a copy of the required documentation to the completed Employment Application .

Preference for Community Members (with proof of enrollment)Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)Preference point for Spouse of Community Member (with proof of spouse enrollment)Preference point for Veteran (must meet statutory requirements)

HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING SUBMITTED.

Visit our GRIC website and apply online:

Job Type: Full-time

Pay: $15.86 - $19.83 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person