Cardiology Practice Manager/Administrator

Practice Administrator/Director for growing Cardiology practice.

Heart & Vascular Center of Arizona is seeking a Practice Administrator/Director to play a critical role in overseeing the daily operations, strategic direction, and administrative functions of a cardiology practice. This individual will be responsible for ensuring efficient workflows, financial performance, staff management, patient satisfaction, and compliance with healthcare regulations. The ideal candidate will have a minimum of 5+ years of independent practice management experience in cardiology services. Consideration will be consideration for other independent specialty practice experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include but not limited to):
Operations:
· Oversee daily operations of the cardiology practice, ensuring smooth workflow and patient care services.
· Implement operational policies and procedures to optimize practice performance, improve patient outcomes, and ensure compliance with healthcare regulations.
· Facilitate regular communication between physicians, nurses, administrative staff, and external vendors.
· Monitor clinical performance and ensure that healthcare delivery meets the highest standards.

Financial Management:
· Develop, implement, and monitor budgets, including revenue cycle management, billing, and collections.
· Analyze financial reports and key performance indicators (KPIs) to identify opportunities for cost-saving and revenue generation.
· Manage contracts and vendor relationships, ensuring cost-effective supply chain and service provision.
· Ensure compliance with reimbursement protocols (Medicare, Medicaid, private insurance).

HR Functions:
· Oversee hiring, training, onboarding of all clinical and administrative hires.
· Develop and maintain staff schedules, ensuring adequate coverage for all practice operations.
· Promote a positive work environment and facilitate conflict resolution as needed.
· Ensure continuing education and professional development for staff in accordance with practice and regulatory standards.
· Oversees benefits administration and payroll.

Patient Experience and Satisfaction:
· Oversee patient scheduling, registration, and communication to ensure optimal patient flow.
· Implement patient satisfaction surveys and feedback mechanisms to continually improve the quality of care.
· Work closely with clinical teams to ensure a high standard of patient safety, care, and comfort.
· Address patient complaints and concerns promptly to maintain the practice’s reputation.

Compliance and Risk Management:
· Ensure the practice adheres to all federal, state, and local healthcare regulations, including HIPAA and OSHA standards.
· Maintain compliance with cardiology-specific accreditation requirements and participate in audit preparations.
· Implement risk management protocols to ensure patient safety and legal compliance.

Strategic Planning:
· Assist in developing and executing the practice's long-term growth and development strategy, including service expansion and partnership opportunities.
· Monitor healthcare industry trends and identify opportunities for service improvements, including technology adoption.
· Collaborate with the physician leadership and stakeholders to develop marketing strategies aimed at growing patient volumes and improving community outreach.

JOB REQUIREMENTS AND QUALIFICATIONS

Education:
· Required: Bachelor’s degree in Healthcare Administration, Business Administration, or a related field.
· Preferred: Master's Degree in Healthcare Administration (MHA), Business Administration (MBA), or Public Health (MPH).

Experience:
· Minimum of 5 years of experience in practice management, specifically in specialty services, with a focus on cardiology or related fields. Private Equity practice experience is a plus!

Skills and Competencies:
· Strong operational and financial management acumen.
· Excellent facilitation and interpersonal communication skills to foster teamwork and collaboration.
· Strong problem-solving abilities, capable of making strategic decisions under pressure.
· Familiarity with electronic health record (EHR) systems and healthcare management software.
· Knowledge of healthcare laws, regulations, and best practices.

PREFERRED QUALIFICATIONS
Certifications:
· Certification in Practice Management or related credentials are highly preferred.
Competencies:
· Leadership: Ability to lead multidisciplinary teams and inspire a collaborative work environment.
· Critical Thinking: Strong analytical skills to assess operational issues and implement effective solutions.
· Communication: Excellent verbal and written communication, with an ability to interact with diverse stakeholders.
· Financial Acumen: Proficiency in managing budgets, financial performance, and identifying revenue opportunities.
· Technology Proficiency: Familiarity with healthcare technology, including EHR systems, practice management software.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift

Ability to Commute:

• Phoenix, AZ 85006 (Required)