Community Asset Manager

Job Description

Job Description

Description:

Cohere Life, Inc.

JOB DESCRIPTION : 8/25/25

Title: Community Assets Manager

FLSA Status: Exempt

Reports to: Director of Community Life Location: Alamar, Avondale AZ

Summary

The Community Assets Manager for Alamar will actively support the community values, vision, and philosophies while demonstrating a style of support and organization that allows resident's needs to be met with a high level of satisfaction. The Community Assets Manager will provide a warm, welcoming, professional approach when interacting with residents, colleagues, and vendors while utilizing their knowledge of landscape and facilities operations. Specifically, the Community Assets Manager will monitor the operational needs of community amenities and common areas to ensure optimal care and function and, as necessary, carry out maintenance and repair functions with assistance from vendors as needed.

Scope

· Oversee and monitor ongoing common area landscaping, facility maintenance, and installation projects.

· Anticipate, analyze, and resolve operational problems promptly.

· Respond to inquiries from community stakeholders regarding landscaping and facilities maintenance protocol and concerns.

· Oversee and monitor common area landscaping, facilities, maintenance, and renovation projects including pools and water features.

· Anticipate, analyze, and resolve field operational problems promptly.

· Manage the scheduling, repairing, and maintenance of all structures, landscaping, amenities, lighting, etc. that may fall under the responsibility of the Association.

· Manage amenity inventories and order as needed.

· Manage the record keeping of turnover documentation from the Developer to the Association.

· Process landscaping and facilities-related expenses for payment.

· Assist the Director of Community Life with preparing master contract documents, addendums, and change orders for landscape and facilities-related contracts.

· Ensure collection, tracking, and verification that contracted vendors comply with insurance requirements.

· Assist the Director of Community Life with the electronic filing of documents on SharePoint and the community website.

· Attend after-hours meetings and events as needed.

· Assist with the issuance of requests for proposals for landscape and facility operating and capital projects; assist with the bidding and selection process; vet appropriate vendors, service providers, and contractors.

· Respond to 24-hour emergency calls through community association emergency protocol, including calls regarding facility alarms.

· Manage utility invoices, code, and input information into proper tracking programs.

· Assist with the development of an annual budget and operating plan reflective of approved strategic goals; manage and measure performance against stated imperatives.

· Oversee all work order distribution and assignments in current facility assets platforms, such as Vantaca, ensuring timely completion of work and the highest level of customer satisfaction.

· Other responsibilities as assigned.

Attributes

Key attributes for a successful Community Assets Manager include, but are not limited to the following capabilities, qualifications, and performance skills:

· Demonstrates effective communication, motivation, cooperation, and conflict resolution.

· Passion for people and ability to engage in authentic, meaningful ways.

· Collaborative; predisposed to partnership and teamwork.

· Personable, tactful, and diplomatic.

· Predisposition to problem-solving.

· Flexible and adaptable to changing circumstances and priorities.

· Demonstrates strong character and principles in all business practices with integrity, honesty, leadership, and respect for all ideas.

Knowledge | Experience

· A minimum of 5 years of experience in landscape management, construction, arboriculture, water management, facilities management, building trades, and swimming pool maintenance.

· Experience working in a large-scale community setting, municipal parks, and/or recreation department or similar setting with diverse facilities and complex needs is required.

· High School diploma or GED required; College coursework and/or skill-based technical training is highly desired.

· Ability to communicate with regulatory agencies in a manner that positively represents the company and the community.

· Solid knowledge of plant palettes common to the Arizona landscape preferred.

· Ability to communicate effectively with a team of skilled and technically trained consultants and contractors. Fluency in Spanish is a plus but not required.

· Ability to work in a team environment and on multiple projects simultaneously.

· Proficient in Microsoft Excel, Word, databases, and various project applications.

· Experience with project management tools and software is highly desirable.

· Maintain CPR, First Aid, and AED certifications.

Work Environment

· The Community Assets Manager should expect to work a flexible schedule, including evenings, weekends, and some holidays.

· Ability to provide one’s own transportation; must have a current driver’s license and an acceptable driving record.

· May be required to frequently lift and/or move up to 30 pounds and be on feet for extended periods and be physically able to complete execution of duties.

Operating Principles

In furtherance of our mission team members will:

· Instill a sense of fun and enthusiasm into everything we do.

· Encourage a dynamic collaboration between internal and external stakeholders.

· Exercise tact, diplomacy, and fair-mindedness in all interactions while providing exceptional customer service.

· Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.

· Embrace the vision, goals, and aspirations of Cohere.

Job Type: Full-time

Pay Rate Range: $$65,000 - $70,000 per year

Benefits :

• 401(k)
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Once an adequate number of qualified candidates have been identified, the job posting may be withdrawn or closed.