Maintenance Planner

Position Overview

The Maintenance Planner is responsible for planning, coordinating, and optimizing maintenance activities across a diverse equipment fleet. This role ensures that all maintenance, inspection, and service tasks are executed efficiently to maximize equipment availability and support operational performance. The ideal candidate brings strong analytical, organizational, and communication skills, along with a working knowledge of maintenance systems, equipment lifecycles, and warranty administration.

Key Responsibilities

Maintenance Planning & Scheduling

• Plan, schedule, and coordinate preventive and corrective maintenance activities
• Maintain oversight of equipment tracking and maintenance status
• Manage and prioritize work orders, ensuring accurate documentation and proper execution
• Utilize internal service request systems to plan, track, and close maintenance tasks
• Coordinate equipment downtime and service intervals in alignment with operational and field schedules

Service, Work Orders & Inspections

• Schedule and coordinate routine inspections and service requirements (e.g., work orders, lifting equipment, pressure systems, fire protection, DOT, and safety-related inspections)
• Maintain accurate records of completed maintenance, including corrective actions taken
• Interface with field teams and supervisors to collect feedback and adjust maintenance plans as required

Inventory & Parts Management

• Ensure availability of critical spare parts to support both planned and unplanned maintenance
• Work closely with supply chain and warehouse teams to maintain accurate inventory levels
• Provide input on inventory forecasting, parts kitting, and reorder thresholds based on usage and failure trends

Warranty & Component Failure Management

• Track and administer warranty claims to support cost recovery efforts
• Log and analyze component failures to identify recurring issues or reliability concerns

Trend Analysis & Reporting

• Monitor and report on premature or abnormal failure trends
• Provide data-driven insights to support continuous improvement initiatives

Equipment Damage Reporting

• Prepare and distribute equipment damage reports
• Analyze damage data to support prevention strategies and reduce repeat incidents

Qualifications & Experience

• 3–5 years of experience in maintenance planning, preferably within industrial, energy, drilling, or heavy equipment environments
• Strong working knowledge of hydraulic systems, diesel-powered equipment, and rotating machinery
• Proficiency with Microsoft Office; experience with ERP or CMMS platforms preferred
• Familiarity with warranty management, component lifecycle tracking, and reliability-based maintenance principles

Skills & Competencies

• High attention to detail with strong organizational and time-management capabilities
• Analytical mindset with the ability to identify trends and recommend practical solutions
• Strong communication skills to coordinate across departments and with external vendors
• Proactive, solutions-oriented approach with a focus on continuous improvement

Compensation & Benefits

• $45–$55/hour, dependent on experience and qualifications
• Comprehensive benefits package including health, dental, vision, 401(k), and performance-based incentives