Intellectual Property Paralegal - Patent Prosecution

Intellectual Property Paralegal – Patent Prosecution

HireNow Staffing is actively recruiting a seasoned, highly skilled Intellectual Property Paralegal to join one of our valued client partners. HireNow Staffing is acting as a direct placement partner for this intellectual property legal support role supporting a patent prosecution practice within a nationally recognized law firm environment .

Position Overview

The Intellectual Property Paralegal will support patent prosecution matters by managing patent filings, maintaining docket accuracy, and coordinating communications between attorneys, foreign associates, inventors, and clients. The role requires strong attention to detail and the ability to maintain strict compliance with patent filing deadlines while managing a high volume of intellectual property matters.

This position requires familiarity with patent application preparation and submission processes across both U.S. and international jurisdictions. Candidates must demonstrate strong organizational skills, technical document management abilities, and the capability to maintain accuracy across multiple ongoing patent matters.

Core Responsibilities

• Prepare and file U.S. and international patent applications , including provisional, non-provisional, PCT, and national phase filings

• Maintain and manage the patent docketing system , ensuring deadlines are properly recorded and monitored

• Coordinate with attorneys, foreign associates, and clients regarding filing requirements and case updates

• Draft and review USPTO-related documentation , including Office Action responses and Information Disclosure Statements (IDSs)

• Prepare formal documentation from inventors, including Powers of Attorney and related filings

• Track incoming communications from the United States Patent and Trademark Office (USPTO) and ensure timely responses

• Maintain organized digital records within patent prosecution files and document management systems

• Support attorneys across multiple patent matters while ensuring adherence to procedural and filing requirements

Required Qualifications (Non-Negotiable)

Candidates must meet all of the following criteria to be considered for interview:

• Minimum 3+ years of patent prosecution experience in either a law firm or corporate legal department

• Demonstrated experience preparing and filing U.S. patent applications

• Experience managing patent docketing systems and deadline tracking

• Strong organizational and documentation management skills within a high-volume environment

• Proficiency using document management systems and patent docketing software

• Strong working knowledge of Adobe Acrobat and related document preparation tools

• Ability to manage multiple filing deadlines simultaneously while maintaining accuracy

• Stable employment history with no pattern of job hopping

Preferred Qualifications

The following qualifications are strongly preferred:

• Experience preparing and filing international patent applications including PCT and national phase filings

• Experience coordinating with foreign associates and international patent counsel

• Prior experience supporting multiple patent attorneys within a law firm environment

• Strong familiarity with USPTO filing procedures and communication protocols

What Type of Candidate HireNow Staffing Is Recruiting For

HireNow Staffing is seeking a detail-oriented intellectual property paralegal with strong patent prosecution experience and the ability to manage complex docketing responsibilities independently .

The ideal candidate will demonstrate:

• Direct experience supporting patent prosecution matters within a law firm or corporate legal department

• Strong attention to detail when preparing and reviewing patent filings and related documentation

• Experience managing high volumes of patent applications and filing deadlines

• Strong organizational and communication skills when coordinating with attorneys, clients, and foreign associates

• Ability to work efficiently in a fast-paced intellectual property practice environment

Candidates with consistent professional growth and demonstrated reliability in intellectual property docket management and filing accuracy will align most closely with this opportunity.

HireNow Package

Work Location: Hybrid schedule based in Phoenix, Arizona (two remote days permitted after the initial onboarding period)

Compensation: $43.00 – $47.50 per hour

Benefits:

• Medical, dental, and vision insurance

• 401(k) retirement plan

• Paid time off

• Structured billable expectation aligned with a sustainable workload

Visa sponsorship is not available for this position.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.