Executive Assistant

Job Description

Job Description

Executive Assistant to District Manager

Location: Peak Nutrition - Scottsdale, AZ

Job Type: Part-Time (Hybrid: On-Site & Remote)

About the Role

Peak Nutrition is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our District Manager. This is not your average administrative position—we are looking for someone who thrives on organization, loves creating order, enjoys managing multiple projects, and takes pride in helping a fast-growing business operate efficiently.

The ideal candidate is a Type-A personality who genuinely enjoys clerical and administrative work, loves checklists and systems, and gets excited about keeping projects moving forward. They are dependable, positive, professional, resourceful, and able to take ownership of tasks without constant supervision.

If you are someone who color-codes calendars, enjoys solving problems, loves organization, and takes satisfaction in helping a team succeed, we'd love to meet you.

Key Responsibilities

• Manage and organize email inboxes, ensuring timely responses and follow-up.

• Coordinate calendars, appointments, meetings, and scheduling.

• Track bills, invoices, and recurring expenses to ensure timely payment.

• Assist with administrative projects and special assignments.

• Create, maintain, and improve organizational systems and processes.

• Manage multiple projects simultaneously while meeting deadlines.

• Coordinate communication between departments and team members.

• Prepare reports, presentations, spreadsheets, and other business documents.

• Research solutions, gather information, and proactively solve problems.

• Assist with event planning, meetings, and company initiatives.

• Maintain accurate records and ensure information is organized and accessible.

• Help keep leadership focused on priorities and key objectives.

What We're Looking ForRequired Traits

• Exceptionally organized and detail-oriented.

• Strong sense of responsibility and follow-through.

• Positive, optimistic, and solution-focused mindset.

• Professional communicator with excellent written and verbal communication skills.

• Team player who enjoys collaborating with others.

• Self-starter who takes initiative and ownership.

• Able to multitask and manage competing priorities.

• Strong project management and organizational skills.

• Creative thinker who enjoys finding better ways to do things.

• Resourceful problem solver who can work independently.

• Comfortable adapting to changing priorities in a growing company.

Preferred Personality Fit

• Type-A personality.

• Loves organization, systems, and administrative work.

• Enjoys creating structure and keeping things on track.

• Friendly, personable, and fun to work with.

• Naturally proactive rather than reactive.

• "Nerdy" about organization, productivity, and efficiency.

• Outcome-oriented and driven to complete projects successfully.

Qualifications

• Previous experience in an Executive Assistant, Administrative Assistant, Office Manager, Project Coordinator, or similar role preferred.

• Proficiency with Microsoft Office, Google Workspace, email platforms, and calendar management tools.

• Strong organizational and time-management skills.

• Ability to handle confidential information with professionalism and discretion.

• Experience managing multiple projects simultaneously.

Additional Requirements

• Comfortable working both on-site and remotely.

• Comfortable trying company products, including supplements, energy drinks, protein bars, and other nutrition products.

• Reliable transportation for occasional errands, meetings, or store visits.

Why Join Peak Nutrition?

• Be part of a growing health and wellness company.

• Work closely with leadership and have a direct impact on company success.

• Variety of projects and opportunities for growth.

• Collaborative, energetic, and positive team environment.

• Hybrid work flexibility.

Compensation & How to Apply

Compensation: This position pays $16.00–$18.00 per hour , depending on experience, qualifications, and overall fit for the role. We are seeking a highly organized, dependable, and proactive individual who is excited to contribute to a growing company and support our leadership team.

How to Apply: Interested candidates may apply by:

• Uploading their resume through this job posting

When applying, please include a brief note introducing yourself and explaining why you would be a great fit for the Executive Assistant role at Peak Nutrition.

We look forward to connecting with positive, detail-oriented, and solution-focused individuals who are excited to help our team stay organized, efficient, and successful!