Remote Administrative Coordinator/Administrative Specialist

Job Description

Job Description

Administrative Coordinator/Administrative Specialist

We are seeking a proactive and detail-oriented Administrative Assistant to join our Team. The ideal candidate will excel at organization, communication, and multitasking to ensure a smooth employee experience and efficient office operations.

Duties

Manage and coordinate appointment scheduling across time zones
Handle sensitive information with discretion and confidentiality
Build strong relationships with clients and colleagues, demonstrating high emotional intelligence
Coordinate and schedule appointments, meetings, and travel arrangements
Handle incoming calls, emails, memos, letters, and other communications
Prepare and edit reports, presentations, and meeting agendas
Take detailed meeting minutes and distribute accordingly
Maintain organized contact databases and filing systems
Welcome and assist office visitors and clients professionally
Act as a liaison between clients, staff, and management
Review and maintain office policies, procedures, and compliance documents

Required Qualifications

Strong knowledge of office management systems, procedures, and equipment (e.g., printers, fax machines)
Proficiency in MS Office, particularly Excel, PowerPoint, and Outlook
Exceptional time management, problem-solving, and organizational skills
Excellent written and verbal communication with strong attention to detail
Ability to handle multiple tasks and prioritize effectively
High school diploma required; associate's or bachelor's degree or relevant certification is a plus

DEP is filled with smart, passionate people, each of whom are actively involved in helping industries around the world do something better, more efficiently and more productively. We take pride in providing a work environment that fosters creativity and ownership so you can perform your best and continuously innovate.

Company Description

DEP is filled with smart, passionate people, each of whom are actively involved in helping industries around the world do something better, more efficiently and more productively. We take pride in providing a work environment that fosters creativity and ownership so you can perform your best and continuously innovate.