Events Team Assistant

Rancher Hat Bar is looking for a highly organized, proactive Event Assistant to support our growing events team. This role is perfect for someone who thrives behind the scenes, loves keeping things running smoothly, and enjoys being part of creative, high-energy experiences. This will be full-time based at our headquarters in Scottsdale, Arizona.

Rancher Hat Bar creates elevated, interactive hat bar experiences for weddings, corporate events, and private celebrations nationwide. We partner closely with venues, planners, and DMCs to deliver unforgettable, western-luxury moments for our clients.

Role Overview

The Event Assistant will support the events team with administrative tasks, coordination, and outreach efforts. This role plays a key part in keeping our events organized and helping grow our network of planners, venues, and destination management companies.

Responsibilities

• Assist the events team with day-to-day administrative tasks
• Help manage inquiries, proposals, and follow-ups
• Send invoices
• Support outreach efforts to venues, wedding planners, and DMCs
• Maintain and organize contact lists and CRM information
• Assist with scheduling calls and coordinating logistics
• Help prepare event-related documents, summaries, and materials
• Provide general support to ensure events run smoothly from planning through execution
• Occasionally take calls and pitch our services

Qualifications

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable with outreach, follow-ups, and relationship-building
• Ability to manage multiple tasks and deadlines
• Interest in events, weddings, hospitality, or luxury brands
• Self-motivated and able to work independently
• Prior experience in events, admin support, or sales outreach is a plus

Details

• Full time position - North Scottsdale HQ
• M-F 9-5

Why You’ll Love Working With Us

• Work with a creative, fast-growing brand
• Fun culture and experiences
• Gain hands-on experience
• Flexible schedule and collaborative team environment

Please send a brief introduction and your resume to ***email_hidden***.