Real Estate Legal Assistant

Job Description

Job Description

Job Title : Real Estate Legal Assistant

Reports to : Practice Group Leader and Director of Administration

FLSA Class : Non-Exempt

Job Description

Gammage & Burnham, a well-established Arizona law firm, has an excellent opportunity for a Legal Assistant in our Real Estate practice group. We are experts on a broad range of real estate matters, such as acquisitions and dispositions of real property, planning for and developing homebuilder projects, retail shopping centers, office buildings, master-planned communities, multifamily projects, and industrial parks.

Our highly regarded Real Estate practice group is seeking a dependable, dynamic, and motivated candidate who brings exceptional multitasking abilities, a tech-savvy mindset, and the professionalism required to excel in a fast-paced legal environment. The ideal candidate will be both an excellent problem-solver with outstanding communication and organizational skills who can work well with a team and independently.

Required Education & Experience

• Associates Degree.
• Five (5) or more years of past law firm experience and ability to demonstrate knowledge within corporate and real estate practice areas.
• Advanced computer skills required with Microsoft Office, Kofax PDF, document management, and billing software to work efficiently and effectively.
• Scheduling expertise - proven ability to manage complex calendars.
• Exceptional Multitasking Skills - ability to manage multiple tasks, deadlines, and priorities efficiently without compromising accuracy or attention to detail.

Essential Functions

Duties include but are not limited to the following:

• Prepare closing binders, checklists, and other pertinent documentation.
• Assist with attorney billing.
• Opening new client matters.
• Drafting and finalizing engagement letters; following up with clients.
• Managing robust electronic files.
• Calendaring dates, tasks, and deadlines with multiple parties.
• Scheduling appointments.
• Document editing, red lining, and proof reading.
• Case management.
• Manage attorney CLE credits and certifications.
• Assist with expense reports and check requests.
• Coordination and facilitation of travel plans.
• Handling of incoming, outgoing mail as needed.
• Electronic and face-to-face communications.
• Special projects, as needed.

Competencies

• Advanced working knowledge of Microsoft Office products; iManage and Coyote Analytics a plus.
• Experience editing and converting PDF documents.
• Comfortable working under pressure in a dynamic legal setting, demonstrating flexibility, initiative, and professionalism.
• Ability to develop, implement and maintain systems to promote organization and efficiency.
• Ability to adapt to fluctuations in workload and changes in responsibilities; must meet deadlines while managing competing priorities while delivering a consistent, quality work-product to both attorneys and clients.
• Excellent verbal and written communication skills.
• Punctual and dependable.
• Attention to detail.

Job Type : Full-time

Benefits :

• 401(k)
• 401(k) matching and contribution
• Dental insurance
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Account
• Health insurance
• Health Reimbursement Account
• Health Savings Account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Travel

• Travel minimal.

Work Environment & Physical Demands

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete the work.
• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Gammage & Burnham, PLC will evaluate whether reasonable accommodations can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

To learn more about Gammage & Burnham, please visit our website at