Executive Assistant

Job Description

Job Description

Salary: $55-$70K

Job Title: Executive Assistant

Reports to: Executive Director

Job Status: Salary, exempt, normally Monday-Friday, occasional weekends

Location: Phoenix, AZ (Hybrid/Remote)

Salary Range: $55-70,000

Who we are:

Arizona Center for Empowerment (ACE), and its sister organization, Living United for Change in Arizona (LUCHA), are progressive, grassroots, community-based organizations engaged in and committed to building power throughout communities in Arizona. At ACE, we work to ensure that everyone has access to the American Dream by amplifying the voices of low- and moderate-income communities, communities of color, and immigrant communities through collective action.

About the Position

The Executive Assistant (EA) will serve as a trusted partner to the Executive Director, ensuring effective and efficient management of daily operations, communications, and strategic initiatives. The EA will manage schedules, coordinate meetings and travel, and handle confidential and time-sensitive information with discretion. This role requires a high degree of professionalism, emotional intelligence, attention to detail, and a deep commitment to our mission and values.

Primary Duties and Responsibilities

Administrative & Operational Support

• Manage the Executive Directors calendar, scheduling meetings, appointments, and travel arrangements
• Prepare agendas, take meeting minutes, and track follow-up actions
• Draft, proofread, and format correspondence, reports, and presentations
• Support the Executive Director in preparing for speaking engagements, media appearances, and other events

Communication & Stakeholder Engagement

• Serve as a liaison between the Executive Director and internal/external stakeholders
• Prioritize and manage incoming requests and correspondence on behalf of the Executive Director
• Ensure timely communication and follow-up with partners, donors, and community members

Project Management & Strategic Support

• Assist with special projects
• Conduct research and compile briefing materials to inform decision-making
• Track deadlines, deliverables, and cross-departmental initiatives to support strategic goals

Required Qualifications:

• 3+ years of experience supporting senior executives, preferably in a nonprofit or mission-driven organization
• Deep alignment with our mission to advance racial justice, immigrant rights, and equity for Black and Brown communities
• Exceptional organizational, time management, and problem-solving skills
• Strong written and verbal communication abilities
• High emotional intelligence and the ability to navigate sensitive issues with discretion and care
• Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom, Slack)
• Experience with project management tools (e.g., Asana) is a plus
• Bilingual (Spanish/English) a plus

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance 100% company paid for the employee
• Paid time off, holidays, and sick time
• Professional development opportunities
• Flexible work environment

The above statements are intended to describe the general nature and level of work being performed by the person holding this position. It is not an exhaustive list of all duties and responsibilities. LUCHA /ACE reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Equal employment opportunity and having a diverse staff are fundamental principles at LUCHA, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.