Construction Project Coordinator

Job Description

Job Description

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

Do you want to be part of a TEAM who delivers Eco-Friendly Environments that Transform Lives? Then you are in the right place…start the application process today!

Summary of Position Functions

The Construction Project Coordinator undertakes and performs a variety of support tasks and assignments to support office and field work performed by one or more Project Managers, Senior Project Managers and/or others as assigned. Acts as a liaison between Field employees and Accounting.

Essential Position Functions

• Participates in project turn over meetings, to include preparation of meeting documents and distribution of meeting minutes.
• Transitions files from preconstruction to implementation project, and then from implementation project to Warranty team members.
• Enters all project related data into Viewpoint (by Vista) (budgets, contract amounts, schedule of values, etc).
• Requests Performance & Payment Bonds, Certificates of Insurance (and Renewals), and Day Preliminary Notices, as applicable; tracks and follows up as required.
• Assists in developing the project Schedule of Values and enters into Viewpoint and/or client’s billing format.
• Assists in preparing monthly billings & lien waivers, where required, and projecting project billings.
• Updates monthly billing information in Viewpoint and billing information into Bond Log, monthly.
• Follows-up on accounts receivables and coordinates receipts with the accounting department.
• Prepares Subcontract Agreements and Purchase Agreements and submits to subcontractor and/or vendor for execution.
• Enters change order information in Viewpoint and prepares formal change order documents to submit to subcontractors and/or vendors, updates applicable tracking logs.
• Responds to subcontractor/vendor Preliminary Notices.
• Receives, tracks and follows-up on Davis Bacon and Buy American Compliance items, where applicable.
• Assists with the preparation & tracking of submittals; maintains submittal/equipment log.
• Sends tax privilege exempt and related financial documents to general contractors.
• Prepares project specific badges, badge logs and coordinates updates with the Superintendent.
• Prepares O&M Manuals and various close-out documents at completion of project.
• Updates Work in Progress Reports (WIPS) monthly.

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or general education degree (GED); or two to five years’ related experience and/or training; or equivalent combination of education and experience
• Two years of project assistance, project coordination, administrative assistant or closely related experience in commercial construction, HVAC, or related field required.

Knowledge, Skills and Abilities

• Knowledge of Veregy’s services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge of the principles of file & records management and the basic principles of bookkeeping and/or accounting.
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Ability to work independently and efficiently manage time / workload
• Ability to simultaneously manage multiple projects with overlapping deadlines, deliverables, and other requirements.
• Ability to establish and maintain effective working relations with co-workers, vendors, customers, and the general public.
• Ability to effectively respond to common inquiries or complaints from customers and staff.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to prioritize tasks and tactfully negotiate priority with end users.
• Ability to work under deadline pressure and extra hours if needed.

Certificates, Licenses, Registrations

• Professional certification such as CFA/CPA a plus.

Travel Requirement

• May require a small amount of travel (<5%).

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short and Long Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law.

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