Cost Control Admin

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JOIN THE HOFFMAN TEAM

When you ask a Hoffman employee what stands out most about the company, across the board they say, "the people”. Hoffman provides employees with the freedom and independence to solve challenges without bureaucratic second-guessing, opportunities to build the most exciting projects and amazing benefits. We provide health insurance, paid time off, a generous retirement program and highly competitive pay. We take care of each other by offering free primary healthcare to our employees and their families through our dedicated healthcare clinics. We encourage team building and giving back through community events. Hoffman is an employee-owned company, giving our employee-owners a stake in the company's long-term success.

Headquartered in the Northwest, Hoffman has been building some of the most exciting projects in the world for almost a century. We work in a wide range of markets; from urban high-rise towers and cultural projects such as museums and libraries; to advanced technology, industrial manufacturing facilities; water treatment plants; healthcare facilities and more. We have had the good fortune to build many of the region's most significant and challenging projects, including the Portland International Airport, Space Needle Century Project, Oregon Convention Center, Seattle Central Library, MoPOP, Colman Dock, Washington Park Reservoir, Portland's South Waterfront, Tillamook Creamery Visitors Center, Doernbecher Children's Hospital and many more.

Our people take pride in their work, support each other above all else, and drive our commitment to exceptional construction. Many of our employees have been here for 30+ years; people often join us straight out of college/apprenticeships and stay for their entire careers. We are looking for builders with a wide range of talent to join our team; could you be the next employee of Hoffman?

Position Summary: The Cost Control Admin. will work within the Accounting department and will report to the Cost Manager or Project Manager. The Cost Control Administrative Assistant will assist our Project Managers and Cost team with cost control for the project(s) through a variety of clerical and administrative duties relative to cost control. This position can be located onsite at our project in Chandler, AZ or in one of our offices in Seattle, WA or Portland, OR.

SALARY RANGE: $64,000 - $80,000 DOE

Essential Responsibilities:

• Track and chase required subcontractor cost proposals.
• Perform initial review of incoming subcontractor cost proposals to ensure:
  • Included documentation is complete
  • Correct rates are applied
  • Mark-ups are per contract requirements
• Assist with maintenance of job cost reports, including budgets, commitments, forecast "yet to buys", contingency, and spends.
• Track costs by bid package, field order, and specific category of change (defined by owner).
• Support the maintenance of project change, work authorization, and contract modification logs.
• Support the preparation of monthly status reports, including narrative, executive cost reporting, project cost indicators, and cash flow projection.
• Monitor and ensure that all data requirements are satisfied in accordance with the established budgets and schedules.
• Writing and publishing meeting minutes and summarizing quantities of materials in an orderly fashion.
• Maintains electronic cost information and status log for tracking.
• Work closely with Cost Engineers and Project Manager to ensure accurate files and data entry.

Qualifications:

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.
• Familiar with CSI specification system for construction preferred.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Education

• High School Diploma or GED required.
• Bachelor's degree in Accounting, an equivalent degree, or equivalent work experience preferred.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: Visual acuity in near, mid, and far-range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: Sufficient to hear conversational levels in person and over the telephone.
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 25lb - Minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.
• Must be able to plan and organize work.
Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Application review will consider without limitation the following criteria: qualifications, education and experience specific to the /duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

** Please note, we are not able to offer sponsorship for this position **