Escrow Assistant (Phoenix, Arizona)

Job ID#: 38944

We are seeking a detail-oriented and proactive Escrow Assistant to support the Escrow Officer and team in managing residential real estate transactions from opening through post-closing. The ideal candidate will have 1–3 years of escrow or title experience, strong organizational skills, and the ability to manage multiple files in a fast-paced environment.

Key Responsibilities

Prior to Closing

• Order payoffs and final utilities; verify accuracy against title commitments
• Manage file requirements prior to closing, including liens, judgments, and bankruptcy documentation
• Obtain past and current tax information; confirm status of current taxes
• Order and follow up on HOA documents (letters, bylaws, financials, irrigation information)
• Collect and confirm commission information for real estate agents involved in transactions
• Disburse escrow files and verify receipt and accuracy of incoming/outgoing wires
• Prepare legal documents such as Power of Attorney and Quit Claim Deeds as needed
• Maintain ongoing communication with the Escrow Officer regarding file status and updates
• Serve as a backup point of contact for walk-ins and phone inquiries in the absence of the Escrow Officer
• Provide support to team members and assist with front desk/reception duties as needed

Closing Support

• Assist with entering lender figures into the system
• Prepare and print closing documents
• Print checks for closing disbursements
• Assist with distributing and sending final figures to lenders and real estate agents

Post-Closing Responsibilities

• Audit and organize closed files for completeness and compliance
• Prepare files for shipment of loan packages and recording
• Follow up on outstanding escrow funds and unresolved items
• Prepare completed files for scanning and archiving

Qualifications

• 1–3 years of escrow or title experience required
• Knowledge of escrow processes, title commitments, and closing procedures
• Strong attention to detail and ability to ensure accuracy in financial transactions
• Excellent communication and customer service skills
• Ability to prioritize tasks and manage multiple deadlines
• Proficient in Microsoft Office and escrow/title software systems
• Professional demeanor and team-oriented mindset

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