Health Information Manager

Job Description

Job Description

Health Information Manager - Join Our Big-Hearted Team

Are you ready to make a meaningful impact in a vibrant, compassionate community? Join our exceptional team at La Loma Village in Litchfield Park, AZ, as a Health Information Manager!

Your Mission: The Health Information Manager oversees the collection, maintenance, security, and regulatory compliance of all resident health records in a skilled nursing and long-term care facility. This position ensures HIPAA and CMS documentation standards are upheld, supports billing and reimbursement accuracy, manages the HIM team, and contributes to facility-wide quality and compliance efforts.

Why Choose Us?

• Great Place to Work: Sun Health has been certified as a Great Place to Work in 2021, 2022, and 2023.
• National Recognition: We secured a top 10 spot on the Fortune Best Workplaces for Aging Services™ list in 2020 and 2021.
• Platinum Award Winner: Our dedication to health and safety earned us Platinum awards from the Healthy Arizona Worksites Program in 2019, 2020, and 2021.

Key Responsibilities:

• Manage the collection, accuracy, confidentiality, and timely maintenance of all resident medical records in compliance with HIPAA and CMS standards, including daily census reporting, documentation audits, and coding (ICD-10).
• Develop, review, and update policies related to the security and confidentiality of Protected Health Information (PHI).
• Conduct regular audits to ensure regulatory compliance and prepare for CMS/state surveys and inspections.
• Oversee scanning, uploading, and organization of resident documentation into the EHR system (e.g., PointClickCare).
• Monitor physician documentation (e.g., H&Ps, TB tests, therapy notes), and obtain external provider signatures as needed.
• Assign diagnosis codes and track referral sources and payer types to support accurate billing and reimbursement. Ensure medical records support MDS assessments and care planning.
• Lead the HIM and reception/unit secretary team, including hiring, training, scheduling, evaluation, and discipline. Ensure front desk coverage during business hours and orient new staff to the HIM department and facility procedures.
• Manage the HIM department budget, maintain supply cost-efficiency, and contribute to facility-wide goals and QAPI initiatives by aligning HIM activities with quality and operational priorities.

Skills and Knowledge:

• Proficiency in electronic health systems, including PointClickCare or other EHR platforms, with strong working knowledge of Microsoft Office applications (Word, Excel, Outlook) for documentation, reporting, and communication.
• Demonstrated leadership and team management skills, with experience developing and leading support staff, addressing performance concerns, fostering professional growth, and coordinating departmental workflow.
• Solid foundation in healthcare compliance, including HIPAA and CMS regulations, with a proven ability to conduct internal audits and prepare documentation for regulatory review or surveys.
• Strong time management and organizational skills, with the ability to prioritize tasks, manage competing deadlines, and maintain daily operations in a fast-paced environment.
• High level of accuracy, attention to detail, and commitment to confidentiality, particularly when handling sensitive health information and Protected Health Information (PHI).

Your Qualifications:

• High School Degree or equivalent required.
• Associates or Bachelor's degree in Health Information Management, Health Administration, or related field strongly preferred.
• Minimum 3 years of experience in health information management, with at least 1 year in a skilled nursing or long-term care setting.
• Possess current or has the ability to obtain a Level 1 Fingerprint Clearance Card.

Employee Benefits:

• Comprehensive health benefits (Medical, Dental & Vision).
• 401k with immediate vesting and up to 4% employer match.
• Tuition Reimbursement.
• Exclusive discounts through The Employee Network.
• Access to the Employee Association, supporting team members in need.

Equal Employment Opportunity: At Sun Health, we are committed to fostering an inclusive workplace where everyone is treated with respect and dignity. We do not tolerate discrimination or harassment and are dedicated to promoting equal employment opportunities for all.

Join us and be a part of a community that cares for its residents and team members alike.

Apply today!