Administrative Assistant (Slots)

Under direct supervision of the Slot Director, enhances effectiveness by performing a variety of administrative duties and tasks. Maintains confidentiality of all privileged information. Must maintain professionalism at all times. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive. Essential Duties & Responsibilities:

• Maintains all employee files and records for department.
• Ensures all paperwork is filed accurately and timely.
• Ensures proper paperwork is sent to Human Resources for any employee changes or other issues.
• Maintains attendance records for employees in the department.
• Drafts letters memos and correspondence as directed.
• Tracks and enters invoices into appropriate computer programs for payment.
• Maintains records and tracks shipping invoices.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly or as assigned.
• Records and delivers messages or transfers calls to voice mail when appropriate.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
• Maintains, sets appointments, send reminders for Director and managers calendar.
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and other documents and communications from computer systems, drafts, recordings, or verbal instruction as requested.
• Distributes and tracks reports, spreadsheets and other documents as assigned.
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Establishes and maintains an effective filing and retrieval system.
• Maintains and operates office machines, equipment, and computers.
• Photocopies, collates, distributes, and files documents.
• Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
• Maintains inventory of office supplies, orders supplies when needed.
• Receives, sorts, logs, and routes mail.
• Contributes to a team effort and accomplishes related results as required.
• Regularly interacts with slot team members.
• Performs other duties as required.

Job Requirements:

Minimum Qualifications: Education and Experience: High School Diploma or GED required plus two years as administrative assistant or secretarial experience; or qualifying 3 years equivalent combination of education and experience. Casino experience preferred. Must be able to type at least 35-45 wpm and able to demonstrate basic math skills on a timed test. Must be experienced in and pass a proficiency test in: Excel. No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license; and to include the following: Knowledge, Abilities, Skills, and Certifications:

• Knowledge of modern office practices, procedures, and equipment, including faxes, copy machines, and multi line phone systems.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of records management and basic accounting procedures.
• Ability to set up and maintain filing systems.
• Ability to accurately enter information into computer systems, programs, spreadsheets and documents.
• Ability to communicate, read, and write clearly in basic English.
• Ability to meet our customer service standards and demonstrate outstanding guest service at all times.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Must be able to maintain professional relationships with other team members, departments, and outside vendors.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to work independently with minimal supervision.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

Physical Demands: While performing the duties of this job, the employee regularly is required to sit; use hands and fingers, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment: Work is generally performed in an office setting with a moderate to high noise level. Some work is performed in a Casino setting with exposure to second-hand smoke and a high noise level. Evening, graveyard, holiday and/or weekend work may be required. Extended hours and irregular shifts may be required. Work may be fast paced and high volume.