Staff Accountant - Non-Profit

Job Description

Job Description

Our client, within the non-profit and educational space, is in need for a Staff Accountant to join their team on temp-to-hire basis! This contract-to-permanent position is ideal for an accounting specialist who is comfortable managing fund-based reporting, grant billing, and transaction processing while maintaining strong financial controls and compliance. The role works closely with leadership and external finance partners to keep records accurate, timely, and ready for reporting, audit, and funding requirements.

Responsibilities:

• Manage the organization’s general ledger in QuickBooks Online, as well as Bill.com, and keep daily accounting records accurate, current, and properly classified.

• Oversee accounts payable activities, including invoice processing, payment preparation, approval tracking, and adherence to internal control procedures.

• Record and allocate restricted and unrestricted funding in accordance with donor terms, grant conditions, and nonprofit accounting standards.

• Prepare deposits, maintain daily cash activity logs, issue payments, and support invoicing and grant reimbursement billing with complete financial documentation.

• Produce clean monthly accounting data, including trial balance support and expense detail, for review by the external finance leader and preparation of financial statements.

• Provide leadership and department managers with timely insight into cash flow, spending activity, and department-level financial results to support operational decisions.

• Administer year-end vendor compliance by collecting tax documentation, monitoring reporting thresholds, and coordinating required 1099 filings.

• Enter finalized payroll information from the external HR provider into the accounting system and ensure payroll-related entries are posted accurately.

• Maintain organized digital financial records and assist with annual audit requests and tax preparation, including support for Form 990 reporting.

• At least 3 years of accounting experience, including a minimum of 2 years working with nonprofit accounting, is highly preferred

• Hands-on proficiency with QuickBooks Online and Bill.com or a similar integrated payables platform.

• Working knowledge of nonprofit fund accounting, revenue restrictions, expense allocation methods, and grant compliance practices.

• Experience preparing journal entries, maintaining the general ledger, and supporting billing tied to grants or foundation funding.

• Strong communication skills with the ability to coordinate effectively with leadership, program teams, and external financial partners.

• Ability to work independently, manage multiple deadlines, and stay organized in an onsite accounting environment