ASDOH - Director, Inventory Management and Sterilization

ASDOH - Director, Inventory Management and Sterilization

Job Type
Full-time

Description
A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time exempt Director of Inventory Management and Sterilization on the Mesa, Arizona campus. The Director of Inventory Management and Sterilization is responsible for overseeing the procurement, distribution, tracking, and sterilization of all clinical supplies and instruments across the dental school's clinics and simulation laboratories. This role ensures efficient inventory control, regulatory compliance, and high standards of infection prevention. The director leads a team of supply, sterilization, and equipment technicians and works closely with faculty, clinic staff, and vendors to support uninterrupted clinical education and patient care operations.

Duties & Responsibilities:

Inventory Management and Procurement

• Oversee all aspects of dental materials and equipment inventory, including ordering, receiving, storing, and distributing clinical supplies.
• Establish and maintain inventory tracking systems to monitor usage, reduce waste, and prevent shortages.
• Collaborate with vendors to ensure timely procurement and negotiate cost-effective purchasing agreements.
• Develop and maintain a standardized formulary of approved supplies and materials for clinical use.
• Conduct regular audits to monitor stock levels and minimize waste or shortages.
• Analyze usage trends to forecast inventory needs and optimize purchasing.
• Implement and maintain digital inventory tracking systems for transparency and accuracy.
• Maintain, monitor, update, and audit a list of all clinic assets and ongoing replacement plans in cooperation with fiscal and operational affairs department.

Sterilization and Infection Control Operations

• Supervise the sterilization and distribution of dental instruments in accordance with CDC, OSHA, and institutional infection control standards.
• Ensure proper functioning of sterilization equipment (e.g., autoclaves, ultrasonic cleaners) and arrange routine maintenance and validation testing.
• Develop and enforce protocols for instrument processing, transportation, and storage across all clinical and preclinical areas.
• Monitor compliance with infection control policies and collaborate with infection control officers for audits and updates.
• Supervise the sterilization team to ensure all equipment, instruments, and materials are processed and stored appropriately.
• Conduct training for faculty, staff, students, and residents on infection prevention and sterilization best practices.
• Audit infection control practices to identify areas for improvement and implement corrective actions.

Dental Equipment Management, Maintenance, and Repair

• Supervise the maintenance and repair of all dental equipment.
• Oversee all capital and non-capital assets within ASDOH clinics and produce regular reports to the business office.
• Perform regular audits of equipment performance, maintenance, and repair to determine future replacement needs.
• Keep track of all clinic assets within the inventory management system and provide regular reports to the clinic dean and business office.
• Ensure all assets are properly tracked within the inventory management system.
• Responsible for strategic planning and forecasting future equipment needs, including new and replacements.
• Monitor and manage rolling 5- and 10-year equipment replacement plan for accreditation reporting.
• Provide recommendations to ASDOH administration on clinic equipment needs ranking from "urgent" to "nice to have".

Team Leadership and Supervision

• Recruit, train, and supervise inventory, sterilization, and equipment technicians; ensure all staff are knowledgeable about infection control and handling procedures.
• Develop work schedules and assign responsibilities to ensure smooth operation of supply, sterilization, and maintenance workflows.
• Manage and mentor the inventory, sterilization, and equipment technician teams, fostering professional development.
• Collaborate with faculty and clinic administrators to address operational needs and challenges.
• Develop and implement policies to enhance efficiency, safety, and compliance within the clinic.
• Prepare reports on inventory usage, sterilization metrics, equipment maintenance & repair, and compliance for senior leadership and department of fiscal & operational affairs.

Compliance, Safety, and Documentation

• Maintain records of material safety data sheets (MSDS), sterilization logs, and instrument tracking as required by regulatory agencies.
• Ensure compliance with OSHA, CDC, and state dental board regulations related to hazardous materials and sterilization protocols.
• Coordinate with Environmental Health & Safety and Facilities Management for audits, inspections, and corrective actions.
• Participate in the development and periodic review of policies related to infection prevention, instrument sterilization, and inventory control.
• Stay updated on regulatory changes and industry standards related to sterilization and inventory management.
• Ensure all clinical supplies meet quality standards and expiration dates are tracked effectively.
• Lead the clinic's efforts in accreditation and inspection processes as they pertain to sterilization and materials management.

Operational Efficiency and Strategic Planning

• Identify and implement process improvements to optimize inventory utilization and streamline sterilization workflows.
• Develop budget proposals and monitor expenditures related to clinical supplies and sterilization services in collaboration with the fiscal & operational affairs department.
• Collaborate with academic leadership to ensure alignment of support services with educational and clinical program goals.

Other duties as assigned.

Requirements
Education & Experience:

• Bachelor's degree in healthcare administration, supply chain management, public health, or related field.
• Preferred: Certified Registered Central Service Technician (CRCST), Dental Infection Control Certification, or similar credential.
• Minimum of 5 years of experience in inventory or sterilization management in a clinical or dental setting.
• Strong knowledge of sterilization protocols, dental materials, and infection control regulations.
• Experience supervising staff in a healthcare environment.
• Excellent conflict resolution, communication, and interpersonal skills.
• Proven ability to manage complex projects involving multiple stakeholders and sensitive information.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .

A.T. University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

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