Reception Administrative Assistant

Job Description

Job Description

Administrative Assistant I
Location: South Phoenix
Pay: $18–$25 per hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM

Job Summary:
We are seeking a reliable Administrative Assistant to support daily office operations and assist leadership, sales, and operations teams. This role involves front office duties, event coordination, basic accounting support, and general administrative tasks.

Key Responsibilities:

• Greet visitors and answer phones
• Handle incoming mail and office supply ordering
• Keep office areas, conference rooms, and kitchen clean and organized
• Provide general administrative support to management and sales teams
• Assist with travel arrangements for employees and guests
• Coordinate trade shows, sales meetings, and company events
• Help with onboarding new employees (desk setup, equipment, phones, business cards)
• Order and manage company gear and promotional items
• Assist with training registrations and meeting notes
• Support sales material organization and presentations
• Process invoices, expense reports, and vendor payments
• Help manage customer and vendor records
• Assist with collections and invoice follow-ups
• Maintain reports, spreadsheets, and filing systems
• Support basic fleet, billing, and job documentation tasks

Qualifications:

• Strong organizational and communication skills
• Ability to multitask and work in a fast-paced office
• Basic computer skills (Outlook, Excel, Word)
• Prior administrative or office support experience preferred

Express was founded in 1983 and has over 900 office locations in the U.S., Canada, and South Africa. Express' long-term goal is to put a million people to work annually. Express is committed to the vision of helping as many people as possible find good jobs by helping as many clients as possible find good people. Our offices offer a full range of employment solutions, including evaluation hire, temporary staffing, professional search, and human resources, focusing on a wide range of positions, including professional, commercial, and administrative.

Company Description

Express was founded in 1983 and has over 900 office locations in the U.S., Canada, and South Africa. Express' long-term goal is to put a million people to work annually. Express is committed to the vision of helping as many people as possible find good jobs by helping as many clients as possible find good people. Our offices offer a full range of employment solutions, including evaluation hire, temporary staffing, professional search, and human resources, focusing on a wide range of positions, including professional, commercial, and administrative.