Administrative Assistant - Archive Assistant

Archive Assistant

Arizona State Agency | Contract Opportunity

? Phoenix, Arizona 85034

Position Details

Location

Phoenix, Arizona 85034 – 100% Onsite

Up to $17.00/hr W2 OR Up to $19.50/hr 1099

Details

06/08/2026 to 12/31/2026

1 Position Available

05/20/2026 at 3:00 PM Arizona Time

About the Role

This is a contract staff augmentation opportunity with an Arizona State Agency. The selected candidate will work directly with agency staff in a professional environment.

Key Functions of the Role

The Code of Federal Regulations, Arizona Revised Statute, Arizona Administrative Code, HIPAA of 1996, and the AHCCCS/DDD contract require the Division to maintain member medical records in compliance with all regulatory requirements.

This onsite warehouse position at the DDD Records Management Center requires minimal supervision and ensures all records meet retention schedule standards and compliance requirements before storage assignment.

Responsibilities

• Organize, log, shelf, and maintain incoming files
  
• Perform quality checks for regulatory compliance
  
• Identify records for digitization
  
• Retrieve and track records for proper return and storage
  
• Reprocess records for quality control before storage
  

This role is critical to ensuring records are stored and retrieved under proper authority while maintaining HIPAA compliance.

Additional Responsibilities

• Box files and prepare records for storage
  
• Scan and digitize active member records
  
• Ensure digitized records meet required standards
  
• Assist with destruction of approved paper records
  
• Support Records Supervisor with special projects
  
• Perform filing, typing, data entry, and office machine operation
  
• Perform other duties as assigned
  

Skills Required

• Organizing high volumes of incoming records
  
• Workload management and prioritization
  
• Computer proficiency, specifically Google Suite
  
• Ability to work independently
  
• Strong attention to detail
  
• Ability to maintain professional working relationships
  
• Understanding of record retention laws
  
• Familiarity with HIPAA requirements
  

Ideal Experience

• One year of experience handling records
  
• Experience with data entry
  

Qualifications

• High School Diploma or equivalent required
  
• Ability to lift at least 50 lbs
  
• Ability to bend and stand 35–45% of the workday
  
• Computer skills required
  
• Familiarity with HIPAA background
  
• One year of records handling and data entry experience
  

Required Qualifications

• Lift at least 50 lbs and be able to bend/stand 35–45%
  
• Computer skills
  
• Familiar with HIPAA background
  
• One year of experience handling records and data entry
  

⚠️ All required qualifications must appear explicitly on the resume.

Resumes that do not clearly show required skills will not be reviewed.

How to Apply

Email: [email protected]

Subject Line

Archive Assistant - Phoenix Arizona 85034 - [Your Full Name]

Include answers to the following questions:

1. Currently located in Phoenix, Arizona 85034 or surrounding areas?
   
2. US Citizen or Green Card holder – no sponsorship needed now or ever?
   
3. All required skills listed explicitly on your resume?
   
4. Pay rate of up to $17.05/hr W2 or $19.61/hr 1099 acceptable?
   
5. Available for in-person interview within 1 week and start within 2 weeks?
   

We reply to all qualified applicants within 48 hours.

Eligibility Requirements

✔ Local Phoenix, Arizona candidates only

✔ US Citizens and Green Card holders only

✔ No visa sponsorship now or in the future

❌ Do NOT apply if you are on:

• OPT
  
• STEM OPT
  
• H1B
  
• F1
  
• Any other visa
  

SunSoft Online

[email protected]

us 100% American | Since 2006

Requirements

Lift at least 50lbs and be able to bend/stand 35-45%, Computer skills, Familiar with HIPPA background, One year of experience handling records and data entry