Executive Assistant

The Arizona Animal Welfare League (AAWL) is seeking a highly-skilled, bi-lingual Executive Assistant to serve as a strategic partner to our President & CEO. This role goes beyond traditional administrative support—you will play a critical part in:

• Enhancing donor relations and supporting fundraising efforts.
• Strengthening board and leadership communications.
• Fostering an inclusive, collaborative staff culture.
• Leveraging technology (including AI tools) to streamline operations and inform decision-making.
• Supporting our Access to Vet Care program that provides low-cost vet services for pet families in need.

If you are detail-oriented, tech-savvy, and motivated by making a difference, this is an opportunity to directly contribute to the success of a mission-driven nonprofit.

Responsibilities

Executive & Donor Support (50%)

• Manage the CEO’s calendar, travel, deadlines, deliverables, priorities, and communications.
• Support donor engagement, including database management, correspondence, and follow-up.
• Prepare materials for meetings and presentations, ensuring the CEO is always well-prepared.

Board Relations (20%)

• Serve as primary liaison to the Board of Directors.
• Coordinate logistics, communications, and materials for board and committee meetings.
• Track board goals, support governance activities, and manage orientation for new members.

Staff Culture & Operations (20%)

• Plan and coordinate staff meetings, trainings, and team-building activities and track follow-ups.
• Partner with leadership to implement organizational values and improve communication.
• Track organizational goals and support professional development initiatives.

Additional Responsibilities (10%)

• Work from 8 a.m. to noon Saturdays as one of two front desk receptionists at our Community Vet Clinic.
• Perform other administrative duties as needed, including supporting other directors & departments.

Qualifications

• 3+ years of experience as an Executive Assistant or in a comparable administrative role.
• Strong written and verbal communication skills, including bilingual fluency in Spanish and English.
• High level of proficiency with MS Office Suite, Zoom/Teams, and project management tools.
• Experience managing multiple priorities, handling confidential information, and building relationships with diverse stakeholders.
• High school diploma required; associate’s or bachelor’s degree preferred.
• Valid driver’s license and reliable transportation.

Who You Are

• Organized & Detail-Oriented – You manage complex schedules and communications with precision.
• Tech-Savvy – You embrace new tools (including AI) to increase efficiency.
• Relationship-Builder – You foster trust with executives, staff, donors, and board members.
• Calm Under Pressure – You handle competing priorities with professionalism and discretion.
• Mission-Driven – You care deeply about strengthening communities and keeping pets with the families who love them.

To Apply for This Position

Please submit a cover letter, resume, and three professional references (with contact details) to [email protected] with the subject line Executive Assistant Application. No phone calls or walk-ins, please.

AAWL is an equal opportunity employer and values diversity, equity, and inclusion. We encourage applications from all qualified individuals.

Employment Details

• Salary starting is $55,847 or commensurate with experience.
• Generous PTO, sick leave, and 12 paid holidays annually.
• 100% employer-paid medical and life insurance; dental, vision, and supplemental options available.
• Employer-supported professional development.
• Employee Assistance Program (EAP).
• Eligible employer under the Public Service Loan Forgiveness (PSLF) Program.