Administrative Bookkeeper

Administrative Bookkeeper Location Mesa, AZ (Southwest area) :

Administrative Bookkeeper

Location: Mesa AZ Company: Virtus Renewables

Purpose: Virtus Renewables is seeking a detail-oriented and reliable Administrative Bookkeeper to support the financial and administrative operations of our growing renewable energy business. As our footprint expands across the U.S., this role will be essential in maintaining accurate financial records, managing bookkeeping processes, and assisting with office administration to ensure smooth day-to-day operations.

We are looking for a highly organized professional with strong accounting knowledge and administrative skills—ideally with experience in the renewable energy, construction, or O&M (Operations & Maintenance) sectors. The ideal candidate will thrive in a fast-paced environment, demonstrating precision, confidentiality, and initiative in supporting both financial accuracy and team coordination.

Financial Management & Bookkeeping

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, general ledger entries, and reconciliations.
• Process invoices, purchase orders, expense reports, and vendor payments in a timely and accurate manner.
• Assist in preparing monthly, quarterly, and year-end financial reports in coordination with external accountants and internal stakeholders.

Administrative Operations

• Organize and manage office systems, including digital and physical file management, supply procurement, and administrative workflows.
• Provide administrative support to leadership and project teams, including scheduling, correspondence, and document preparation.
• Maintain internal databases and ensure accurate tracking of contracts, agreements, and regulatory documents.

Compliance & Records Management

• Assist in ensuring compliance with federal, state, and industry-specific regulations through proper recordkeeping and reporting.
• Maintain accurate documentation for audits, financial reviews, and corporate filings.
• Track and manage licenses, insurance certificates, and vendor compliance documents.

Communication & Coordination

• Serve as a point of contact for financial and administrative inquiries from vendors, contractors, and internal teams.
• Coordinate with external partners such as banks, CPAs, and insurance providers.
• Facilitate clear communication between finance, operations, and project management teams to ensure alignment and timely deliverables.

Process Improvement & Support

• Identify opportunities for improving financial processes, efficiency, and internal controls.
• Assist with the implementation of new accounting tools, platforms, or administrative systems as needed.
• Provide support for special projects and organizational initiatives, including budget planning, cost tracking, and internal audits.

Required Skills and Expertise

• Experience: Minimum of 3-5 years of bookkeeping, accounting, or administrative experience, ideally within the renewable energy, construction, or O&M sectors.
• Accounting Knowledge: Solid understanding of accounting principles, financial reporting, and reconciliation processes.
• Detail-Oriented: High level of accuracy and attention to detail in handling financial data, invoices, and administrative tasks.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally across departments and with external vendors.
• Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software such as QuickBooks, Xero, or equivalent platforms.
• Organizational Skills: Excellent time management and ability to prioritize tasks while managing multiple responsibilities in a fast-paced environment.
• Discretion & Integrity: Demonstrated ability to handle sensitive financial information with discretion and uphold confidentiality.

Education and Certifications

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent professional experience may be considered in lieu of a degree.
• Certifications: Bookkeeping or accounting certifications such as QuickBooks Certified ProAdvisor, NACPB Bookkeeping Certification, or similar are a plus.
• Licensure: Valid driver's license preferred for occasional travel or errands, if required.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Accounting: 3 years (Preferred)

Ability to Commute:

• Mesa, AZ 85202 (Required)

Work Location: In person