Accounts Payable Specialist

Position title: Accounts Payable Specialist
Employment Type: Contractor

Description
Candidate MUST LIVE in the Phoenix, Arizona area, as this is a Hybrid position located in Scottsdale, AZ.
Are you an experienced Accounts Payable Specialist looking to join a dynamic company in the energy industry? We are seeking a detail-oriented and highly organized professional to oversee our accounts payable functions across multiple locations. Your expertise will be critical in maintaining our financial integrity and operational efficiency.

Responsibilities

• Invoice Processing: Accurately receive, review, and process invoices, ensuring proper documentation and authorization by matching invoices with purchase orders and receiving reports.
• Payment Processing: Prepare and execute payment batches, including checks, electronic transfers, and credit card transactions, ensuring compliance with company policies and vendor agreements.
• Reconciliation & Reporting: Reconcile accounts payable transactions, investigate discrepancies, and maintain accurate financial records for audits and tax purposes.
• Vendor Management: Communicate with vendors to resolve discrepancies, manage payment terms, and foster positive relationships.
• Expense Management: Process employee expense reports and credit card statements in accordance with company policies.
• Compliance & Auditing: Ensure adherence to financial regulations and assist with reporting for management and auditors.
• Multi-Location AP Oversight: Manage daily accounts payable operations across 25+ locations in four states, including routine payments for landscaping, janitorial services, and utilities.
• Research & Problem-Solving: Investigate and resolve vendor and employee expense discrepancies, preparing reports for leadership as needed.
• High-Volume Processing: Efficiently handle a high volume of invoices with accuracy and timeliness.
• Flexibility & Adaptability: Navigate changing priorities and evolving processes in a fast-paced environment.

Qualifications

• Minimum 4 years of accounts payable experience, ideally within the energy, retail, manufacturing, or related industries.
• Proficiency in accounting software (NetSuite) and Microsoft Office Suite.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills for effective collaboration with vendors and internal teams.
• Integrity and confidentiality in handling financial data.
• Ability to work independently while contributing to a team-oriented environment.