Facilities Coordinator

Job Description

Job Description

Job Title: Facilities Coordinator

Job Description

We are seeking a dedicated Facilities Coordinator to join our team. The successful candidate will play a vital role in supporting and coordinating a small team of multi-skilled operatives. This position requires a client-facing individual who is knowledgeable in financials and can effectively represent the site. Facilities experience is essential for this role.

Responsibilities

• Provide support for monitoring the performance of and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
• Assist in managing all contractors on site to ensure they perform to the required standards.
• Aid in the procurement of vendors and services as needed.
• Assist in financial processes to ensure timely and accurate completion of all financial management requirements.
• Ensure prompt and accurate management of purchase orders in the internal financial management platform.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, regular audits, and carry out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
• Assist in the implementation of the property risk management program and industry best practice operations.
• Maintain premises in neat and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation procedures and incident reporting procedures.
• Provide support for regular management reports and projects as required.
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Essential Skills

• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and be flexible.
• Bachelor's degree in a related field.
• Strong understanding of Microsoft Word, Excel, and Outlook.
• Clean driving record.

Additional Skills & Qualifications

• 3-5 years of facilities experience, with 5 years being desirable.
• Knowledge in facilities maintenance, facility management, and vendor management.

Work Environment

The position will be from mid-July to December 31st, 2026, after which it will transition to a different client. The work environment involves engaging closely with stakeholders and managing multiple responsibilities efficiently.

This is a Contract position based out of Phoenix, AZ.

The pay range for this position is $27.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Phoenix,AZ.

This position is anticipated to close on Jun 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.