Administrative Assistant II (Job 2915)

JOB TITLE:
Administrative Assistant II

JOB #:
2915

DIVISION:
Certification and Licensing

HIRING SALARY:
$40,010.00 annualized ($19.24 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
Are you a detail-oriented person who enjoys a varied workload? If so, you may be the perfect candidate to join the Attorney Admissions Unit focused on verifying individuals seeking admission to the practice of law are qualified. As part of the Certification and Licensing Division of the Arizona Supreme Court, this individual will provide advanced administrative, clerical, and technical support for the Attorney Admissions Unit. Some responsibilities include coordinating committee meetings, answering the attorney admissions phone line, monitoring the attorney admissions general email account and addressing applicant inquiries, as well as handling mail, email, copying tasks, and fingerprint processing. Additionally, the role entails processing attorney applications and providing support for the administration of the biannual Bar Exam.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
This position requires a High School diploma or GED and a minimum of three years administrative experience. Experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom, typing with accuracy, and formatting and merging of documents. The ability to operate general office equipment. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. In addition, this position requires the ability to think critically and work independently with minimal supervision, demonstrate excellent customer service skills in a challenging and diverse environment, as well as understand and preserve the confidentiality of program files, records and documents.

This position also requires strong verbal and written communication abilities. Demonstrated ability to draft and edit rough copy and correct for general formatting, spelling, grammar and punctuation. The ability to work and communicate effectively with court-appointed Committee Members, parties to proceedings, members of other government agencies, the court community, staff and the public.

Travel level: up to 5%

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer