Transaction Manager

Description

Full-Time Transaction Manager – Menlo Group Commercial Real Estate, Tempe, AZ.

Menlo Group Commercial Real Estate is a full-service commercial real estate brokerage that services the industrial, retail, general, medical and dental office markets in the Metropolitan Phoenix area. Menlo Group is looking for a self-motivated, intelligent candidate to fill the position of Transaction Manager and be the back bone of day-to-day operations.

To thrive in this role you'll need to have organizational skills, an ability to multitask and a problem solving mentality. We are looking for a motivated individual with a proven track record of office administration and ability to work under pressure, prioritize, and meet deadlines. The right candidate will play an integral part of the future expansion of our company.

Key Responsibilities will include:

• Act as primary support for multiple commercial real estate brokers
• Perform and manage day-to-day operations including answering phones and emails, scheduling, and CRM management
• Log sign calls and other inquiries and input into CRM
• Coordinate conference calls, lunches, meetings, tours and appointments for brokers and make sure they have the necessary items and information for each calendar item
• Oversee all of brokers' active listings, transactions, and exclusive representations
• Manage lease and sale transaction processes and complete/assign tasks relating to it as needed
• Take incoming sign calls for assigned brokers, document each call and send information to interested parties
• Create and edit documents including Letters of Intent, Leases, Purchase and Sale Agreements, Amendments, Listing Agreements, etc.
• Track progression of lease documents, including first draft, revisions, counters, and make sure all parties have received and are moving forward
• Track progression for purchases including key escrow dates, inspections, and facilitating communication between buyer/seller/title/lender/broker, etc.
• Track sign calls, LOI's, and activity for each of assigned brokers' properties
• Communicate with clients and proactively perform any tasks that don't require broker involvement
• Prepare for tours by getting necessary information (pricing, availabilities, zoning, tour info) from brokers, create a tour sheet with information for each property and prepare a tour book with brochures and floor plans
• Speak with owners and provide them with updates on their properties
• Build property marketing brochures and websites
• Prepare marketing reports for properties
• Perform research for assigned brokers on prospective clients, current owners or future tenants
• Calculate commission invoices for brokers
• Gather, file, and record documents as required by Arizona Department of Real Estate

Requirements

• Associates degree or 2+ years of college courses required
• Valid AZ Real Estate License
• 4-year degree preferred
• Experience with Microsoft Office Programs and CRM databases is required
• Office administration/management experience is preferred

Benefits

• Annual base wages between $50,000 and $60,000
• Bonus target potential of $10,000+ annually
• Benefits (Medical, Dental, Life, HSA Plan available)
• Employer paid benefits (STD, LTD, Voluntary Life)
• Retirement plan with employer contribution
• PTO
• 11 paid holidays