Events Coordinator KSC

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.) Plans, organizes, coordinates and administers the activities of a specialized program within Pima County; Assists the Program Manager or department director in developing and establishing program goals and objectives; Evaluates program effectiveness and measures/reports on program success; Supervises, trains and evaluates staff, determines work assignments and priorities and participates in personnel selection; Monitors program-specific legislation and ensures program compliance with applicable regulations; Performs public relations activities as a program representative, makes program-related presentations to the general public, prepares and presents news releases and other media materials and participates in the development of community awareness programs; Coordinates the development of training and informational materials to promote public understanding of program activities, services and requirements; Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations and groups; Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information; Monitors grants, program contracts and/or contractor performance; Participates in the development of the program budget and supervises the monitoring and administration of program funds; Conducts program-related studies and prepares written reports and recommendations; Prepares routine and special program status reports for federal, state and county agencies; Analyzes data and prepares program activity reports and statistical materials for management review; May access or maintain specialized databases containing program-specific information to record activity or generate reports; May write and submit grant applications and prepare/review proposals. KNOWLEDGE & SKILLS: Knowledge of:

• principles and techniques of public relations and media resources;
• community agencies, organizations and resources;
• principles and practices of effective supervision and program administration;
• federal, state and local laws, rules and regulations;
• principles and practices of grant administration;
• budgeting and fiscal accountability;
• data and statistical analysis techniques and application to planning studies and projects;
• principles and techniques of effective communication to include written composition and public speaking;
• applications of automated information systems.

• planning, organizing and coordinating program activities;
• communicating effectively;
• establishing and maintaining effective working relationships with governmental agencies, community and special interest groups;
• supervising, training and evaluating personnel;
• identifying needs and developing and implementing programs to meet those needs;
• preparing budgets and monitoring funds;
• data analysis and report preparation;
• use of automated information systems to maintain or produce data.

(1) A Bachelor's degree from an accredited college or university in parks & recreation administration, sports management, event planning, hospitality, or related field as defined by the appointing authority at the time of recruitment and three years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit

(See Special Notice section for additional requirements).

(Relevant professional-level experience and/or education from an accredited college or university may be substituted.)

OR

(2) Four years of experience with Pima County in a professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and “Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

• Minimum three (3) years experience with internal and external customer service experience in a dynamic and ever-changing sports and entertainment facility.
• Experience working with tournament formats, league play, and allocating field space for various sports.
• Minimum two (2) years experience managing the logistics associated with large special events: set-up, tear-down, security and safety compliance, and vendor relations.
• Minimum three (3) years experience in staff scheduling and supervision.
• Experience with maintenance and care of small tools and equipment, managing inventory, ordering supplies, and tracking expenditures.

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.