Administrative Assistant

The Role:

We are seeking a versatile, hospitality-minded Administrative Assistant . This is a unique hybrid role that sits at the intersection of office operations, event planning, and personal assistance.

The ideal candidate has an administrative background and thrives in a fast-paced environment where they can pivot between managing a calendar and executing a high-level event.

Key Responsibilities:

General Reception & Communication:

• Act as the primary receptionist—answering phones, greeting any occasional visitors, and managing all incoming and outgoing mail/packages.
• Screen calls and manage multiple email inboxes, answering routine questions and ensuring others are directed to the appropriate team member.
• Manage the employee life cycle i.e. conducting background checks, onboarding, and assisting management with monitoring employee performance.

Event Planning & Logistics:

• Assist with the pre-event planning phase. This includes booking events, creating invoices, drafting BEOs, and coordinating details with staff.
• Note: This role focuses on planning and administrative logistics; you are not required for day-of, on-site execution.

Owner Support & Personal Work:

• Project Management: Assist the owner with adhoc projects, as well as, overall project tracking, deadline accountability, and process improvements.
• Personal Tasks: Handle various straightforward personal tasks such as organizing, researching, ordering and scheduling.

Tech-Savvy Requirements:

• Advanced proficiency in Google Workspace (Sheets, Docs, Drive) and Microsoft 365 .
• Experience using project management or task tools (e.g., Airtable, Asana, or Slack) to keep workflows moving and / or a willingness to learn new systems.
• Ability to quickly learn and master event-specific software and invoicing platforms (e.g. HoneyBook).
• Familiar with, or keen to find "shortcuts"—whether it's automating a recurring email, troubleshooting a Zoom link, or managing a cloud-based filing system.

Qualifications:

• Some experience in restaurants, catering, or event planning preferred. You understand the "sense of urgency" that comes with live events.
• Exceptional verbal and written skills. You can draft a formal contract and a casual personal email with equal ease.
• Total discretion regarding personal and business affairs.

Benefits & Culture:

• Hours: In-office 9:00am to 5:00pm Monday to Friday, some advance flexibility required.
• Pay: $65,000 Annually with room to grow. Fully paid medical, dental and vision insurance, cell phone reimbursement, and two weeks Paid Time Off included.