Accounts Receivable Clerk

Job Title

Accounts Receivable Clerk

Location

Headquarters

Department

Accounting

Reports To

Controller

FLSA Status

Hourly Non-Exempt

EEO Classification

Administrative Support

Effective/Revision Date

08.29.2023

Job Summary

Under general direction from the Controller, the Accounts Receivable Clerk is responsible for processing necessary payments and ensuring all related documents have been submitted. Also responsible for depositing checks received in the office, applying to customer’s account, and reconciling clearing accounts.

Essential Job Functions

• Process account receivables and incoming payments in compliance with finance policies.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts receivable data.
• Prepare bank deposits and process credit card payments.
• Ensure all compliance and documents have been completed for billing.
• Review and reconcile AR clearing accounts.
• Understand expense accounts and cost centers.
• Regularly update and report on AR Aging.
• Send customer invoices.
• Perform collection duties on past due balances.
• Completes all required Company training/compliance courses as assigned.
• Adheres to Company standards and maintains compliance with all policies and procedures.
• Perform related duties as assigned, within your scope of practice.

Education

• High School diploma or equivalent required.

Experience

• Minimum of 1 years’ experience in Accounting Field.
• This position does not include any supervisory responsibilities.

License & Certifications

• None

Skills & Abilities

This position requires the capability to understand and follow both oral and written directions. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.

Specific skills and abilities include, but are not limited to the following:

• Maintain Confidentiality
• Recognizes an emergency situation and takes appropriate action
• Excellent customer service skills
• Proficiency using multiple computer systems or programs (i.e., Microsoft Office)
• Ability to interpret and create spreadsheets
• Proficient in time management; the ability to organize and manage multiple priorities.
• Ability to take initiative and effectively adapt to changes.
• Able to establish and maintain cooperative working relationships.
• Able to use sound judgment; work independently, with minimal supervision.
• Strong analytical and problem-solving skills.
• Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
• Ability to consistently demonstrate our core values by maintaining the highest standards of professionalism when interacting with team members, management, and customers.
• Basic math skills.

Travel Requirements

• No Travel Requirements

Physical Requirements

• Reaching/Frequent: Extending hand(s) and arm(s) in any direction.
• Grasping/Frequent: Applying pressure to an object with the fingers and palm.
• Talking/Constant: Expressing or exchanging ideas by means of spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing/Constant: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Hands to Fingers/Constant: Picking, pinching, typing, or otherwise working, primarily with fingers rather than the whole hand as in handling.
• Repetitive Motion/Constant: Substantial movements (motions) of the wrists, hands, and/or fingers.

Work Environment

• Sedentary Work: Exerting up to 10 pounds of occasionally and/or minor amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time.
• No exposure to adverse environmental conditions (typical office/administrative setting).

Disclaimer

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of team members in this classification. The duties described are not to be interpreted as being all-inclusive to any specific team member. Nothing in the job description changes the at will employment relationship existing between the Company and team members.

The Essential Job Functions, Physical Requirements, and Work Environment characteristics described are representative of those that must be met to successfully perform the essential functions of this job. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified team members can perform the essential functions of the job.