Seeking a full-time Scheduling Clerk to support our MRI Imaging department at Northwest Medical Center, located on 6200 N La Cholla Blvd.
Day Shift: Schedule is Tuesday - Friday from 0630-1700.
We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.
**Benefits**
_As a core employee with Northwest Healthcare, you will be eligible for competitive base pay, and a robust total rewards compensation package. Included in our benefits package includes some of the following: health insurance, dental, vision, 401K, PTO and more!_
This Scheduling Clerk will need to be familiar with checking in X-Ray/ Fluoro, MRI, CT, US-general and Vascular, NM-general and Stress, Echo, PFT, Bronchs/Labs, ABG, PAT, EEG, IR patients and processing medical record requests.
**Job Summary**
The Scheduling Clerk is responsible for coordinating and managing patient appointments to ensure efficient scheduling and a seamless patient experience. This role involves working closely with healthcare providers, patients, and administrative teams to schedule consultations, treatments, procedures, and follow-ups in a timely and accurate manner. The Scheduling Clerk also maintains accurate scheduling records, resolves conflicts, and provides clerical support to the facility's administrative functions.
**Essential Functions**
+ Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.
+ Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions.
+ Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.
+ Manages scheduling conflicts, ensuring that appointments do not overlap and that resources (e.g., rooms, equipment, and staff) are properly allocated.
+ Provides general administrative support, including answering calls, filing documents, processing appointment-related paperwork, and faxing information as needed.
+ Assists with patient check-in and registration, ensuring patients are properly checked in for scheduled appointments and providing any necessary instructions.
+ Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.
+ Generates and maintains scheduling reports, tracking cancellations, reschedules, and appointment trends for departmental reporting and process improvements.
+ Performs other duties as assigned.
+ Complies with all policies and standards.
**Qualifications**
+ Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred
+ 0-2 years of experience in medical scheduling, administrative support, or customer service preferred
+ 0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred
**Knowledge, Skills and Abilities**
+ Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.
+ Proficiency in EHR systems, scheduling software, and office applications.
+ Excellent customer service and communication skills, with the ability to interact professionally with patients, families, and healthcare teams.
+ Strong organizational and problem-solving skills, ensuring accuracy and efficiency in scheduling operations.
+ Ability to handle high call volumes and manage multiple tasks efficiently in a fast-paced healthcare environment.
+ Knowledge of HIPAA regulations and patient privacy standards.
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.