Legal Administrative Assistant - Trusts & Estates

Job Description

Job Description

Legal Administrative Assistant – Trusts, Estates & Wealth Preservation (Phoenix)

Salary: $80,000–$90,000 annually

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

Fennemore has an exciting opportunity in its Phoenix office for an experienced, polished, and highly proactive Legal Administrative Assistant to support attorneys in our Trusts, Estates & Wealth Preservation practice.

This role is primarily in-office, requiring four days per week onsite, with the option to work remotely on Fridays after an initial training period.

The ideal candidate brings a strong blend of executive-level support experience, exceptional organizational skills, and a polished client-service mindset. While legal experience is valuable, this role is best suited for someone who operates more like a highly skilled Executive Assistant within a legal environment—someone who takes initiative, anticipates needs, manages priorities independently, and keeps both attorneys and clients exceptionally supported.

This position supports two attorneys and serves as a key point of contact for clients. The role includes managing communications, coordinating schedules and workflows, preparing and organizing documents, handling billing follow-up and proformas, and ensuring day-to-day operations run smoothly and efficiently.

Success in this role requires someone who is detail-oriented, highly organized, tech-savvy, and comfortable taking ownership with minimal oversight . The attorneys value responsiveness, professionalism, and someone who naturally steps in to solve problems and move things forward.

Experience in Estate Planning or Trusts & Estates is a plus, but not required.

What You'll Do

• Provide high-level administrative and legal support to attorneys in a fast-paced practice
• Serve as a primary client contact, delivering polished, professional communication in person, by phone, email, and Zoom
• Anticipate attorney and client needs proactively and independently manage competing priorities
• Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
• Prepare, revise, format, and organize legal and client documents with strong attention to detail
• Assist with document redlining, track changes, editing, and overall document management
• Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
• Maintain physical and electronic filing systems and ensure accurate organization of client records
• Track attorney CLE requirements and maintain related records as needed
• Support office operations and additional administrative responsibilities as assigned

What We're Looking For

Required Qualifications

• 5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
• Proven ability to work independently, take initiative, and proactively manage workflows with minimal direction
• Exceptional organizational skills and attention to detail
• Strong interpersonal and communication skills with the ability to interact confidently and professionally with clients and attorneys
• Advanced technical proficiency, including strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe/Kofax, and document formatting tools
• Experience with document editing, redlining, and track changes
• Ability to manage sensitive information with professionalism and discretion
• Active Arizona Notary Public commission
• High school diploma or equivalent required

Preferred Qualifications

• Experience supporting attorneys or senior executives in a law firm or professional services environment
• Experience with billing support, proformas, and client follow-up regarding outstanding balances
• Experience with iManage and Intapp
• Estate Planning, Trusts & Estates, or Wealth Preservation experience is a plus, but not required
• Experience working in a client-facing role supporting senior-level professionals

Why Fennemore

Fennemore isn't your average law firm. As one of the nation's fastest-growing firms, we combine a 140-year legacy of excellence with a forward-thinking approach to serving our clients and supporting our people.

We are proud of our collaborative, people-first culture where legal professionals are valued as essential members of the team. Employees are encouraged to build strong relationships, contribute ideas, and take ownership of their work while delivering exceptional service to both clients and colleagues.

Recognized for industry-leading employee satisfaction and retention, Fennemore offers a supportive environment where professionalism, teamwork, and work-life balance are more than just ideals, they are part of how we operate every day.

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, as well as individuals with disabilities, to apply for our positions. Fennemore is dedicated to maintaining an atmosphere that fosters diversity in personal backgrounds, experiences, abilities, and perspectives. If your experience and qualifications are close to what you see listed here, even if not a perfect match, please still consider applying. If you require assistance or need reasonable accommodation at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $80,000–$90,000 annually