Executive Assistant

Job Description

Job Description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

The Executive Administrative Assistant is responsible for providing administrative support to one or more Officers or Senior Executives. May supervise other department Administrative Assistants.

• Type variety of documents, many highly confidential. Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc.

• Coordinate and supervise clerical/secretarial support function for Senior Executive. May include one or more of the following: interview, hire, train new administrative assistants; review performance/recommend wage increases; schedule and assign work, etc.

• Arrange travel, hotel, and car reservations and prepare itinerary. Maintain supervisor's calendar, schedule meetings, etc.

• Process in-coming mail; open, stamp and sort for priorities. Distribute and/or handle items not requiring supervisor's attention.

• Compose and/or edit letters, memos, reports, procedures, etc., as required. Take and transcribe meeting minutes and other dictation.

• Act as liaison between supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships, and public relations, etc.

• Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).

• May require preparation of multi-media presentations.

• May interpret and administer a company policy, program or procedure requiring independent decision making.

• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

• Computer, filing, and 10-key skills required

• Attention to detail is necessary; strong analytical skills favored

• Identify and meet customers' expectations and requirements

• Strong organizational, record-keeping, and follow-up skills

• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation

• Advanced computer and Microsoft Office skills (Outlook, Word, Excel, etc.); Oracle preferred

• Prioritize and manage multiple tasks, changing priorities as necessary

• Work under pressure and adapt to changing requirements with a positive attitude

• Oral and written communication skills as required for the position.

• Self-motivated, proactive and an effective team player

• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

• Bachelor's degree preferred

• Minimum 10 years' previous administrative support experience, preferably in a construction environment

• Can be a combination of education, training, and relevant experience

• 0 %

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

• Noise level is usually low to medium; it can be loud on the jobsite.

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

• Occasional lifting of up to 30 lbs.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

• ESOP - Employee Stock Ownership

• 401 K

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.