Executive Assistant (Project Hire)

Job Summary:

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

This Executive Assistant opportunity will provide administrative support to a cross-discipline project team.

This is a Full-Time role.

What You Will Do

We’re looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for project team leadership and secondary support for project wide needs as required. You’d be a key member of a multidisciplinary, high-visibility team developing innovative experiences for Disney's theme parks and attractions.

On any given day, the role may require you to complete many of these tasks, often simultaneously:

• The Executive Assistant provides exceptional delivery of assertive professionalism. This position requires initiative, creative thinking, problem-solving and prioritization skills, as well as decision-making, and proficiency in communication at all levels.  

• As a self-starter, this individual will be able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products, and showcase action-oriented follow-through. In addition, the Executive Assistant will master technology and a variety of computer programs, be flexible with work schedules to meet impromptu demands, and function as a proactive member of the department while supporting the team in addition to the administrative area including contributing ideas for continuous improvement. 

• Proactive facilitation of information flow, calendar planning and meeting preparation in a dynamic environment.  

• Proactively managing Leaders’ complex calendar(s), coordinating external and internal meetings, planning and executing domestic and international travel arrangements.  

• Anticipating, preparing and organizing information and document needs prior to all events.  

• Ensuring daily prioritization of communication, meetings, and action items.  

• Maintain teamwide data, such as contact lists, org charts, and distribution lists

• Prepare expense reports and process workflow requirements through SAP.  

• Assist with on-boarding new employees – be a resource to new hires to answer their questions, introduce them to the office and team members; provide basic training on processes, tools, and methodologies.

• The Executive Assistant is accountable for exercising discretion, judgment and diplomacy, and for consistently displaying initiative, ingenuity, and professionalism. 

Required Qualifications & Skills:

• 3+ years' administrative experience successfully supporting senior level executives in a corporate environment including significant interactions with internal and external senior leaders.  

• Demonstrated ability to interact, partner and network with all levels of management in a fast-paced dynamic environment.  

• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts.  

• Demonstrated ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities, including meeting scheduling, event coordination, expense reports, spreadsheets, presentations and select meeting notes.  

• Ability to appropriately respond to and resolve issues with little direction.  

• Ability to work effectively in a team environment.  

• Demonstrated ability to take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information.  

• Enthusiastic attitude and strong work ethic.  

• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, Keynote, PowerPoint, SAP (Concur, Field Representative, Employee ESS, Casual Buyer, etc.) and other software/operating systems.  

• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products.  

• Proven knowledge of the TWDC culture, structure and operating practices. 

Preferred Qualifications & Skills:

• 2+ years’ experience supporting senior level executives at The Walt Disney Company  

Education:

• High School Degree or equivalent   

Preferred Education:

• Bachelor's Degree or equivalent 

Additional Information:

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more at .

The hiring range for this position in Glendale, CA is $54,000 to $72,300 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.