Accounting Support Specialist

Job Description

Job Description

Accounting Support Specialist

Position Summary

The Accounts Support Specialist plays a critical role combining customer service, billing accuracy, vendor payments, depositing cash and accurately recording transactions. The Accounting Support Specialist ensures compliance with accounting standards and delivers accurate and timely billing, receipts and payments for both nonprofit and for-profit entities.

Reports to:

Accounting Department

Key Responsibilities

Accounts Receivable

• Generating timely and accurate customer invoices on a monthly basis
• Maintaining accounts receivable records to ensure aging is up to date
• Reconciling accounts receivable ledger with the general ledger
• Resolving discrepancies between customer payments and invoices
• Handling customer inquiries regarding bills or payments
• Developing reports related to accounts receivable activity
• Working with other departments to resolve billing issues or disputes

Accounts Payable

• Reviewing invoices for appropriate documentation and approval prior to processing
• Entering and uploading invoices into accounting software
• Processing invoices and check requests in an accurate and timely manner
• Maintaining invoice copies, purchase orders and approvals
• Researching and resolving invoice discrepancies and issues
• Communicating with vendors regarding payment status, invoice requests and inquiries as needed
• Providing supporting documentation for audits
• Assisting with month-end closing
• Researching and resolving accounts payable or accounts receivable issues with customers or vendors
• Updating and reconciling the sub-ledger to the general ledger
• Maintaining cash applications, account reconciliations and chargebacks
• Provide financial insights to department managers to support decision-making.

Other Responsibilities

• Ensure compliance with accounting, tax and regulatory reporting requirements.
• Implement and enforce internal controls to safeguard assets and ensure audit readiness.
• Support external audits, tax filings, and regulatory reporting under CFO direction.
• Monitor cash flow and provide reports to the CFO with recommendations for action.
• Recommend process improvements and support implementation of accounting system upgrades.
• Collaborate cross-functionally to ensure accurate financial data across entities.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field or 5 years relevant experience.
• 3 years of progressive accounting experience
• Strong knowledge of GAAP and nonprofit accounting principles.
• Proficiency with accounting software (Odoo, Sage, NetSuite, SAP, Dynamics, or similar) and advanced Google Sheets/Excel skills.
• Commitment to integrity, accuracy, clarity, tact and confidentiality.

Preferred Skills & Experience

• Prior experience in nonprofit and small business accounting.
• Tax preparation experience preferred
• Experience in a multi-entity or consolidated accounting environment.

To Apply

Send resume to [email protected]

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