Payroll/Human Resources Coordinator: District Office, Tucson, Arizona

Job Description

Job Description

Description:

Payroll/Human Resources Coordinator: District Office, Tucson, Arizona

JOB SUMMARY:

The Payroll Coordinator performs all payroll functions from start to finish in an in-house environment. Compiles, reconciles, maintains, and provides payroll information.

The HR Coordinator serves as a member of Leman Academy of Excellence to help meet the needs of the community of the school, both in Arizona and Colorado. The Human Resource Coordinator will assist with the daily functions of the Human Resource (HR) department including, but not limited to, staff recruiting, onboarding, and hiring, as well as enforcing company policies and practices. Their role is to ensure that the company's HR policies and procedures are effectively implemented and that employees have a positive and productive work environment. This role ensures the smooth operation of the HR department, supporting the school's goals while maintaining a positive and supportive work environment.

QUALIFICATIONS/MINIMUM REQUIREMENTS:

• Associate's Degree (Required)
• Bachelor's Degree in business or a related field (Preferred)
• 2+ years of recent experience in Payroll, Human Resources, or a related field (School setting preferred)
• AZ IVP Fingerprint Clearance Card / Background and Criminal History Clearance
• First Aid/ CPR
• Knowledge and ability to use HRIS or Payroll accounting systems.
• Experience using MS Word, Excel, Access, and Google Suite
• Valid AZ Driver’s License (Minimal Travel Required)
• Excellent data entry skills
• Experience maintaining confidentiality and discretion
• Organizational experience, and experience working under pressure
• Experience handling and prioritizing multiple tasks and meet all deadlines
• Excellent data entry skills
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Must be willing to learn or have experience working with multi-state schools.
• Prepares, verifies and distributes bi-weekly or monthly, multi-state payroll
• Prepares required governmental reports, retirement, IRS, W-2’s etc. and files them according to the prescribed deadlines.
• Responsible for compliance with payroll laws and regulations.
• Works with employees to explain and review discrepancies noted in payroll information.
• Reviews payroll schedule and is proactive in approach to scheduling given holidays and changes in work schedule.
• Perform the various tasks related to the quarter-end and year-end close processes
• Responsible for submitting and maintaining HSA, workers comp, PERA, and 401(k).
• Communicate proactively with management and stakeholders regarding progress, issues, risks, and plans for resolution
• Support internal and external payroll audits
• Maintain current knowledge of compensation accounting principles
• Identify and drive process improvements consistent with industry best practices
• Handle sensitive information in a confidential manner.
• Responsible for performing various tasks related to financial close deadlines and perform research and participate in audits as required.
• Serve as a link between management and employees by handling questions and interpreting and administering policies.
• Assist with preparing and conducting all aspects of new employee onboarding
• Maintain Fingerprint and School Compliance
• System usage preference; Paylocity, Synergy SIS, BCBS, CheckR, UKG
• Charter School or School District Experience Preferred
• Contract Management and Salary negotiations
• Offer letters and retention strategy experience
• Maintain regular attendance
• Develops, facilitates, and implements all phases of the recruitment process.
• Collaborates with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Develop recruitment plans, posting job openings, screening applications
• Preparation of interview questions and other hiring and selection materials.
• Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details.
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Maintaining positive employee relations, fostering a supportive work environment, and ensuring compliance with labor laws.
• Organizes and attends job fairs, campus events, and other networking opportunities; runs company booths at job fairs. (Position will require travel to job fairs, campus events, and other networking events.)
• Maintains and ensures compliance with applicable equal employment opportunity (EEO) and related employment laws and regulations.
• Maintaining accurate HR records and data.
• Supporting other Payroll and HR initiatives and projects as needed.
• Performs other duties as assigned.

SKILLS & ATTRIBUTES:

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
• Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences
• Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension – The ability to read and understand information and ideas presented in writing
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Physical Requirements:

• Significant physical abilities include reaching/handling, talking/hearing conversations and other sounds, visual acuity/depth perception/visual accommodation.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation - Starting at $45,760 - $52,000 annually, commensurate with talent, experience and education.

*Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all functions and tasks performed.

Leman Academy of Excellence is an Equal Opportunity Employer.