Tenant Coordinator

Job Description

Job Description

Who We Are:

Vestar is a nationally recognized leader in the acquisition, management, leasing, and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader.

Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops, and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

RESPONSIBILITIES: Management of Tenant related predevelopment, design and construction activities with the following defined job responsibilities:

LEASE ADMINISTRATION. SHOPS, MAJORS AND PADS:

• Abstract leases and track critical dates and Landlord delivery obligations.
• Schedule and distribute Official Notices (Delivery, Turnover, Default, etc.).
• Process Tenant Allowances and distribute Closeout Documents.
• Facilitate Pre-Construction Meetings with Tenant.
• Distribute Landlord shell and site plans for Tenants’ use in designs.
• Negotiate “Tenant Approval Packages” (elevations, building and site layout, hardscape/landscape, etc.) (Anchors/Majors/Shops/Pads).
• Coordination/distribution of Tenant/Pad prototype plans.
• Coordinate Landlord approval of Tenants’ Contract Documents in accordance with project Design Guidelines.
• Liaison to Tenants’ Design/Planning counterparts (Anchors/Majors/Shops/Pads).

PLANNING/CONSTRUCTION ADMINISTRATION. SHOPS, MAJORS AND PADS:

• Facilitate Pad turnovers.
• Facilitate Pre-Construction Meetings with Tenants and property management.
• Address any field coordination issues.
• Facilitate Turnover walk-thrus and monitor Punch List completion.
• Monitor and track Tenant permitting and Construction activity.
• Monitor the timely receipt and completeness of building utility service permits, Tenant Improvement utility permits, etc. to facilitate construction continuity and maintain project schedules.
• Track tenant progress regarding permits and utility companies
• Review existing asbuilts and coordinate with new tenants (preferred)

SIGNAGE ADMINISTRATION:

• Distribute Sign Plans and process Tenant sign submittals (Shops/Pads).
• Review and process Tenant signage in accordance with property guidelines (Anchors/Reverse Build Majors/Shops/Pads).
• Coordinate and maintain Site Signage Programs.

Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.