Benefits Coordinator
Community Medical Services
Scottsdale, AZ
Description Please Note: This position will be based in Scottsdale, AZ and is a hybrid role working in the office 3 days per week as defined by the company Community Medical Services (CMS) is hiring a Benefits Coordinator. The Benefits Coordinator is responsible for the administration, communication, and compliance of the organization’s employee benefits programs. The Benefits Coordinator serves as a subject-matter expert on benefits administration, leaves of absence, and provides support to CMS employees on benefits-related matters. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. Along the way, we’ll invest in your well-being through a benefits package that includes:
- Subsidized medical, dental, and vision insurance
- Health savings account
- Short and long-term disability insurance
- Life insurance
- Paid sick, vacation, and holiday time
- 401K retirement plan with match
- Tuition and CME reimbursement up to 100%
- Employee assistance program to support your mental health and wellness
- Ongoing professional development
- Administer, implement, and support employee benefits programs including medical, dental, vision, life, disability, retirement, leave, and wellness and 401(k) programs.
- Support total rewards strategy in collaboration with HR leadership.
- Ensure compliance with ERISA, ACA, COBRA, HIPAA, FMLA, ADA, and applicable state laws.
- Maintain accurate plan documentation and policies.
- Develop benefits communications and educational materials.
- Lead annual open enrollment and post enrollment.
- Provide expert-level employee support.
- Analyze claims data and cost drivers.
- Prepare leadership reports and dashboards.
- Oversee benefits administration systems and HRIS integrations.
- Ensure data accuracy and payroll coordination.
- Improve workflows and controls.
- Administer and support all leave programs including FMLA, workers' compensation, state disability, paid family leave, and company leave policies.
- Evaluate leave requests for eligibility, coordinate with employees and managers, and ensure compliance with federal and state leave laws.
- Partners with HR team and third party leave administrator to evaluate ADA reasonable accommodation requests, engaging in the interactive process with employees, and coordinate implementation of approved accommodations.
- Process workers' compensation claims process, including reporting, documentation, return-to-work coordination, and vendor communication.
- Maintain accurate leave tracking systems, generate reports on leave usage and trends, and ensure proper documentation and record retention.
- Partner with third-party leave administrators and disability carriers
- Administer COBRA continuation coverage through 3rd party carrier, including qualifying event determination, notice distribution, premium collection, and compliance with federal and state continuation requirements.
- Monitor COBRA eligibility periods through 3rd party carrier, manage election and termination processes, and coordinate with benefits carriers and third-party COBRA administrators.
- Bachelor’s degree required
- 2-4+ years of benefits or total rewards experience.
- Strong regulatory, analytical, and communication skills.
- CEBS, SHRM-CP/SCP, PHR/SPHR certifications preferred.
- Industry-specific experience.
- Large-scale open enrollment or system implementation experience.
- Experience with HRIS (Paylocity preferred)
- Critical thinking
- Excellent organization skills, accuracy and attention to detail
- Problem solving, conflict resolution, time management and strong customer service skills
- Compliance expertise
- Employee-focused communication
- Strong team player comfortable working in a fast-pace setting
- Ability to maintain confidentiality to ensure compliance with HIPAA and 42 CFR, Part 2
- Frequent use of a telephone, computer, printer, fax machine and copier.
- Frequent use of the internet and various web browser software, and Microsoft Office products, including Outlook, Word, Excel, and Powerpoint.
- Frequent use of HRIS platforms (Paylocity) including onboarding, reporting, and configuration modules.
- Proficiency with HR analytics and reporting tools
- Prolonged sitting, standing, frequent bending, stooping, or stretching associated with an office environment.
- Manual dexterity using a calculator and computer keyboard.
- Frequent and prolonged typing and operation of computer, keyboard, and telephones.
- Some lifting may be required: Employee must regularly life and/or move up to 10 pounds, frequently lift up to 25 pounds and occasionally live and or move up to 50 pounds
Posted 2026-01-09
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