Administrative Assistant III (Job 2925)

JOB TITLE:
Administrative Assistant III

JOB #:
2925

DIVISION:
Dependent Children’s Services

HIRING SALARY:
$42,421.00 ($20.40 per hour)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

Are you interested in improving the lives of children in Arizona? Do you enjoy working in a positive team environment? Maybe you should consider putting your skills to work for the Arizona Supreme Court as a member of the Court Improvement Program.

This position is responsible for providing administrative work associated with the Court Improvement Program (CI), Foster Care Review Board (FCRB) Program, and the Parent Assistance Hotline (PAH). Duties include but are not limited to, preparing meeting and training materials, mailings and correspondence, financial documentation, calendar notices, and general correspondence. The position will answer, track and report out on calls to the Parent Assistance Hotline which was created to offer parents a better understanding of the Arizona dependency process and ensure that callers were given contact information of the agency best suited to address their specific concerns. This position will also assist in the production of the annual PAH utilization report.

Additionally, this position will maintain administrative records pursuant to the retention schedule, maintain contact lists, attend and create records for numerous Cout Improvement committee meetings, assist with FCRB State Board meetings, and run statistical and QA reporting on data maintained on the FCRB automated tracking system.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

This position requires a high school diploma or GED and four years administrative experience. Good interviewing, listening, questioning, organization and time management skills as well as the ability to communicate effectively and tactfully with staff at all levels of the organization and highly emotional callers. This position requires the ability to independently handle a number of tasks, projects, and assignments simultaneously, have skills in planning, implementing and applying administrative procedures and support services, and have proficiency in MS Office products.

The preferred candidate will have knowledge of the child welfare system intake and ongoing processes, operation of the Parent Assistance Hotline, and juvenile court dependency proceedings.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The selection process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a regular, full-time, non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer