Administrative Assistant I

Administrative Assistant I

JOB-10045037

Anticipated Start Date

09/29/2025

Location

Carthage, TX

Type of Employment

Contract-to-Hire

Employer Info

Our client is an American natural gas and crude oil pipeline company with headquarters in Houston, Texas.

Job Summary

Our client is looking for an Administrative Assistant I to provide day-to-day administrative support including scheduling, filing, correspondence, and handling office tasks while ensuring smooth departmental operations. Candidates should have 1–3 years of experience, strong communication and organizational skills, proficiency in MS Office, and familiarity with administrative processes such as AP, inventory management, scheduling, and vendor coordination.

Job Description

• Provides administrative support to a department or individual.
• Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
• May work on special projects.
• Must be able to multi-task and prioritize.

Skills Required

• Strong communication skills and organizational skills are essential.
• Familiarity with MS Office required.
• (1-3 years exp)
• Must Have:
  • Accounts Payable (AP),Admissions, Discharge, and Transfer (ADT) Software, Answering Telephones,AS400 Administration, Asset Management, Background Checks, Bid Management, Bid Preparation, Citrix Management, Claims Management, Client Vendor Relationship, Communication, Contract Negotiations, Cost Analysis, Cost Management, Cost Modeling, Crane Operations, Credit Applications, Credit Card Operations, Customer Relationship Management (CRM),Customer-Support, Data Analysis, Design, Detail-Oriented, Energy Management, Excel Business Intelligence (BI),Freight Operations, General Ledger Administration, General Ledger Analysis, General Ledger (GL),Health Coordination, IBM System I, Infor ERP SyteLine, Informed Decision Making, Inventory Analysis, Inventory Management, Inventory Reporting, Legal Compliance, Legal Documents, Litigation, Logistics Coordination, Magnetic Resonance Imaging (MRI),Market Research, Microsoft Office, Microsoft Word, Mobi Systems Office Suite, Operational Efficiency, Oracle, Oracle CRM, Organizing, Patient Care, Patient Charting, Patient Information, Price Management, Pricing Analysis, Procurement, Proposal Writing, Purchase Analysis, Purchase Orders, Purchasing Inventory Management, Quality Assurance (QA),Quality Control (QC),Regulatory Compliance, Researching, Results-Oriented, Risk Assessments, Sales Management, Sales Orders, SAP Enterprise Resource Planning (ERP),SAP Procurement, SAP Services, Scheduling, Software Applications, Software R, Sourcing and Procurement, Sourcing Techniques, Specification Management, Strategic Planning, Supplier Contract Management, Time Management, Underwriting, Vendor Negotiations, Warranty Claim Processing, Work Management, X Rays

Education/Training/Certifications

• Highschool diploma or GED.

Pay Rate/Salary

• Base Compensation: $28.54/hour - $33.37/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)

Additional Requirements

• Shift is 8 hours per day 7am-4pm

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.