Part-Time Commercial Real Estate Office Assistant / Fill-In Reception
Job Description
Job Description
Job Summary
Commercial real estate office experience is strongly preferred. Candidates with only residential real estate, apartment leasing, retail customer service, or general receptionist experience may not be a fit unless they have handled real estate documents, tenants, property management, leases, COIs, CAMs, vendors, or broker/admin support.
Prior real estate office experience is required.
Key Responsibilities
- Process outgoing and incoming mail; date-stamp, sort, and distribute to appropriate departments
- Order and maintain office supplies through Amazon, Staples, and Costco; coordinate toner and printer/copier service orders
- Arrange flower deliveries, holiday decorations, and gift orders
- Maintain organized filing systems for leases, bank statements, and payable invoices
- Serve as backup to the front desk receptionist
- Pull and copy invoices for CAM (Common Area Maintenance) reconciliation processing
- Enter and maintain vendor and tenant insurance information in MRI software; run related reports and manage filing
- Assist with year-end processing: create new file folders for all properties and vendors, organize prior-year files for storage, and set up new-year filing systems
- Provide general data entry support in MRI as needed
Requirements
- Real estate office experience — REQUIRED
- Familiarity with MRI property management software preferred
- Strong organizational and time management skills
- Proficient with Microsoft Office and general office equipment
- Reliable, professional, and able to handle confidential information
- Ability to multitask in a fast-paced environment
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