Real Property Acquisition Agent II

Job Description Summary

Department - Real Property Services

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5562 - Real Property Acquisition Agent II

Salary Grade: 11

Pay Range

Hiring Range: $54,142 - $64,958 Annually

Pay Range: $54,142 - $75,774 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The first review of applications will be on 10/03/2025.

Join the Pima County Real Property Services Department as a Real Property Acquisition Agent II. This position is a dynamic employment opportunity where a candidate's knowledge and skill in public sector real estate, plan review and contract law can be applied to the acquisition, sale and management of property and real property rights on behalf of Pima County and its Special Taxing Districts.

Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor and may include:

• Review of engineering plans, subdivision plots, development plans, property descriptions, title reports and other documentation to determine their accuracy and effects, summarizing details and recommendations and applying the information to the proposed real property actions;

• Preparing legal documents in accordance with applicable Federal/State/Local policies/regulations/laws including the Arizona Revised Statutes and Federal Uniform Relocation Assistance and Real Property Acquisition Act (49 CFR Part 24) for the acquisition and conveyance of real property and real property rights;

• Providing required advisory services and negotiating with property owners and occupants for acquisition or exchange of real property rights for County and District purposes in accordance with all local policies/regulations/laws;

• Coordinates with Title/Escrow for all matters pertaining to the acquisition and/or sale of property rights including the review of legal documents encumbering the property and payment of funds in accordance with agreed upon terms by;

• Submitting payment claims, requisitions and like documents, handling the receipt of funds, disbursement of payments for acquisition and relocation;

• Researches, prepares reports and closes out files, disbursing the final documentation and/or reports to the appropriate departments and certify all acquisitions on federal/state funded projects for State/Federal Agencies;

• Property management duties including management of real estate assets and management of property rights that affect County owned assets including easements, release of easements, licenses, abandonments, leases, sale of surplus property;

• Maintaining electronic files of activities by retaining all relevant documentation, correspondence, logs, reports, engineering plans and legal documents.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Contacts and meets with property owners or their representatives, inspects properties, and conducts negotiations, including the more complex acquisitions necessary for County purposes to assure fair and reasonable compensation to owners;

• Prepares legal instruments for the conveyance of real property and property rights;

• Coordinates the disposal of County lands and properties excess to County needs, per applicable statutes, laws, rules, and regulations;

• Manages real property acquired by the County, including clearance, security, rental, leasing, caretaker arrangements, and recommending fair rental/fees for continuing occupancy;

• Identifies and recommends the acquisition or disposal of County properties;

• Determines property owners’ eligibility for relocation payments, calculates payment amounts, completes required forms, and assists property owners and/or occupants in the relocation process;

• Assures that acquisition and related agreements comply with County planning and development requirements, including mitigating any negative environmental impact;

• Reviews engineering design plans, subdivision plats, development plans, and property descriptions to determine the extent and accuracy of the property needed for a development or project;

• Renegotiates terms of acquisition agreements due to plan changes or unforeseen contingencies;

• Reviews consultant contractor analyses and recommendations and obtains any needed corrections to work performed per consultant contract requirements;

• Advises County agencies on state/federal requirements for property acquisition and relocation processes;

• Submits payment claims, requisitions, and related documents to appropriate County agencies, and directs the disbursement of payments for acquisition and relocation directly with affected parties or through escrow/trust accounts;

• Documents all activities by creating and maintaining required files, correspondence, activity logs, reports, and legal documents, both manually and in computer-based systems;

• Provides technical communications services and leads the work of others during project research, planning, and design phases.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in business, business or public administration, real estate, planning, urban planning or a related field as determined by the department head at the time of recruitment AND one year of experience conducting the sale or transfer of real property and/or relocation of persons and businesses displaced by government programs or projects.

(Experience in the rental, leasing, and management of residential and commercial properties is considered qualifying property management experience.)

OR:

One year of experience with Pima County as a Real Property Acquisition Agent I.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Bachelor's or Associates degree from an accredited college or university and/or two years of experience conducting the purchase, sale or management of real property or real property rights for a public sector agency.

• Minimum two (2) years of experience as a certified property manager and/or two years of experience with a public[1]sector agency in a classification equivalent to the Pima County Real Property Acquisition Agent II as an employee or as a consultant.

• Minimum one (1) year of experience with Pima County as a Real Property Acquisition Agent.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information :

Licenses and Certificates: Valid driver license is required at time of application . Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Constantly required to exchange accurate information. Constantly operates a computer and other office machinery.

Constantly observes details at close range. Frequently remains in a stationary position. Occasionally moves about inside an office. Occasionally moves office equipment weighing up to 25 lbs. Occasionally operates a motor vehicle safely and legally, in accordance with applicable state and federal transportation laws.

Working Conditions: Some positions may be subject to extremes of heat, cold, prolonged exposure to sun, wind and inclement weather when conducting field inspections of properties.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.