Grant and Contract Administrator II (Electrical and Computer Engineering)

The Department of Electrical and Engineering (ECE) invites applications for the position of a Grant and Contract Administrator II. Successful candidates will possess advanced knowledge in accounting and grant administration as well as having strong initiative and prioritization skills. The overall objective of the Business Office is to provide excellent operational and financial management support to ECE faculty members. The Grant and Contract Administrator II position plays an important role in managing faculty and staff salary allocations, reviewing and approving financial transactions, monitoring budgets, reconciling data, producing financial reports, and managing sponsored and non-sponsored accounts for faculty. The position also provides post-award services related to grants management including the following: reporting, financial projections, account reconciliation, procurement, financial services, collaborating with principal investigators and other research staff to ensure compliance with sponsor regulations, and sub award administration. The selected candidate must demonstrate the capacity to respond to a significant number of requests in a timely manner, exercising diplomacy, discretion, and excellent judgment. A high degree of professionalism, confidentiality, and initiative is expected. ECE personnel work to provide excellent business support to administrators, faculty, staff, and students. We work in a collaborative team environment with an emphasis on respect to each other and our stakeholders.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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• May act as a fiscal officer on assigned sponsored and non-sponsored accounts as well as assist as needed in the preparation of financial reports for sponsors and PIs. Reconcile account transactions.
• Coordinate post-award activities with College of Engineering Research Administration Services, ERAS, implement new awards, subcontracts, cost-share and effort reporting and research award close out.
• Reconcile payroll records and process salary transfers as needed, verify and monitor internal and external commitments, and create and manage funding plans.
• Prepare monthly Grant and Contract effort reporting for ECE faculty, process adjustments as needed.
• Reconcile UA P-Card transactions for the department for charges processed on sponsored and non-sponsored accounts, following UA Policies and Procedures.
• Utilize UAccess to review and monitor departmental/grant/contract activity, budgets and balances for appropriate spending, and compliance with various agency's policies and regulations.
• Provide explanations and recommendations to Faculty, Business Manager, and Department Head for operational budget variances, analysis of posted expenses, available account balances, hiring and purchasing options, expense forecasts.
• Review, process, and/or approve day-to-day business transactions with accuracy, completeness, and in compliance with university policies. This may include updating distributions, salary transfers, processing external awards, general expense corrections, reviewing transaction detail reports.
• Assist with annual UA All Funds Budget, UA Budget Rollover, and Departmental Fiscal Year End processes.
• Communicate with multiple stakeholders to train and provide guidance on university/sponsor policy and procedures.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent communication, analytical, and problem-solving skills. To perform the role, most communication occurs within the department or other work units within the college or university.
• General knowledge and use of principles, theories, and concepts. Work is performed with moderate guidance and may be reviewed for soundness of judgement, accuracy, and alignment objectives.
• Ability to develop comprehensive budgets using Excel and auto-generated financial reports.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of grant management experience (pre-award and/or post-award).

• Three (3) years working experience and knowledge interpreting University policies and procedures.
• Three (3) years of experience working with the University Financial Systems.
• Three (3) years of experience working with Federal or State grants and contracts in a research or public service setting.
• Three (3) years of experience reconciling sponsored and fixed price complete accounts.