Accounting Assistant - Construction

Job Description

Job Description

Accounting Assistant – Construction / Project Billing

Location: Tempe, AZ | In-Office

Schedule: Monday - Friday | 8 am - 5 pm

A well-established general contractor is looking for a detail-oriented and dependable Accounting Assistant to support daily accounting operations in their Tempe, AZ office — with a strong emphasis on full-cycle Accounts Payable and Accounts Receivable .

This position is hands-on and plays a critical role in vendor management, customer billing, job costing, and general contractor compliance . The ideal candidate has experience working in a construction subcontractor environment , is comfortable being proactive managing deadlines, and can keep up in a fast-moving, project-driven office .

This role reports directly to the Accounting Manager and includes training from our accounting team.

Key Responsibilities

• Accounts Payable (Full-Cycle)
• Process and code vendor invoices to appropriate jobs/cost codes
• Track purchase orders and subcontracts
• Manage and track lien waivers, preliminary notices, and releases for each project
• Coordinate and maintain certificates of insurance and subcontractor compliance documents
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate electronic records and project documentation
• Accounts Receivable (Full-Cycle)
• Prepare and submit monthly billings ( AIA format ) using platforms such as Textura, Oracle, Procore, or GC Pay
• Post customer payments and apply to proper jobs/cost codes
• Work closely with Project Managers to resolve billing issues and support collections
• Communicate regularly with general contractors to ensure timely, accurate payments
• Job Costing & Job Setup Support
• Assist with job setup, including coding structure and budget alignment
• Track costs against jobs to support accurate reporting
• File and track preliminary lien notices and amendments
• Request and maintain Certificates of Insurance per project requirements
• Maintain complete and organized job files and back-up documentation

Preferred Qualifications

• 4+ years of proven experience in full-cycle AP/AR , preferably in construction
• Experience working with subcontractor job costing and GC billing/compliance
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Foundation software experience a plus (not required)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail, organization, and ability to work in a fast-paced environment
• Professional communication skills and confidence working with vendors, PMs, and GC accounting teams

What We Offer

• $65,000 - $70,000+, pay based on experience - paid weekly
• Comprehensive benefits including:
• Health, dental, and vision insurance
• 401(k)
• Paid vacation
• Supportive training and collaborative team environment
• Growth opportunity within a well-established construction subcontractor