AP Specialist

Job Description

Job Description

As an Account Payable Accountant, you will be responsible for the coordination of key tasks critical to the successful execution of the facilities team for a large corporate campus. The Accounts Payable Accountant will provide financial support to the Facilities, Security and Environmental, Health and Safety teams. You will assist the accounting team with creating timely and accurate financial statements, manage, develop and foster cross-departmental relationships to understand continuous and ad hoc reporting needs and monitor the work to ensure quality, and continuously promote Quality First Time. The Accounts Payable Accountant will approach new challenges with innovative solutions and a “can do” attitude.

Responsibilities:

• Utilize current operating systems (SAP, My Buy, Google Sites, Sheets, and Slides, and MS Excel, Word, and Outlook) for organization of purchase order, AP invoice processing, budget tracking, and financial reporting.
• Enter purchase orders into the My Buy system and send confirmed and approved purchase orders to suppliers as required. This occurs for all departments; Site Services, Facilities Engineering, PMO, SHE, Security.
• Maintain the gap between actual and budgeted costs within a 5% margin.
• Forecast projected month-end costs with a focus on meeting the final expenditure.
• Ensure all financial reports are delivered on time - monthly, quarterly, annually.
• Document identified inefficiencies and waste reduction efforts
• Develop and maintain Google Sheets and MS Excel reports for managing financial expenses of all purchase orders in order to comply with the annual budgeting process for compliance and audit support.
• Ensure adherence to company policies, and statutory requirements and support internal and external audits as needed.
• Provide analysis and support for the month-end process including accruals for the finance department and assist in the prioritization and allocation of resources across the portfolio to ensure a financially sustainable business.
• Review and process payment of campus property taxes, HOA payments, lease payments on a monthly, quarterly and annual schedule
• Work closely with the Legal Department on updates to the lease agreements.
• Enter all new hire information into External Partner Portal (EPP), IT and Security requests.
• Order all departmental office supplies along with the campus supplies for paper products (IE, paper plates, plastic ware, etc.).
  

Requirements:

• Must have two - five years of SAP experience and be extremely proficient in MS Excel and Google Sheets. Preferred experience in MyBuy.
• Must have five years of Accounts Payable experience in a high volume environment and setting up purchase orders.
• Must have prepared accruals for each accounting period close - monthly, quarterly, annually.
• Ability to navigate both strategic and operational tasks while adapting to rapidly shifting priorities.
• Excellent communication and presentation skills with the ability to translate complex financial data into actionable insights for diverse stakeholders.
• Ability to influence and work effectively with different teams and functions across the cluster and within the broader Roche finance community.

Education

• Bachelor's degree is preferred and related work experience.

Benefits

• Medical, Dental, and Vision and PST

Compensation

• $39.00/hour - $41.50/hour